What are the responsibilities and job description for the Production Coordinator position at AD TALENT INC.?
We are working with a global experiential creative marketing agency. They are looking to bring on a Full time Production Coordinator.
They are headquartered in New York City and have offices in Miami, Los Angeles, London, and Hong Kong. They specialize in event design and production, brand marketing, marketing strategy, PR, and social media and influencer relations. Some of their clients are: Coty, Dyson, FX Networks, IHG Hotels, Hulu, JC Penney, Lamborghini, Marriott International, Poppi and SPANX.
Overview of role:
Provide event support to producer:
- Support Producers and Sr. Producers across all phases of production, including pre-production, onsite execution, and post-event wrap-up
- Assist with project timelines, work back schedules, status trackers, and key production documents
- Help manage day-to-day logistics including shipping, staffing coordination, travel tracking, inventory, and onsite needs
- Support venue research, vendor outreach, quote gathering, and comparative bid analysis
- Assist with building and maintaining production documents including contact lists, call sheets, run-of-show drafts, vendor grids, and staffing schedules, along with other administrative duties.
- Help track project budgets, estimates, purchase orders, invoices, and reconciliation support materials
- Coordinate with internal teams including Client Services, Creative, Strategy, Talent, and Influencer to support project needs
- Support onsite production needs including setup logistics, staff management support, guest experience details, and troubleshooting as needed
- Maintain organized files, folders, and project records to ensure teams have access to current information
- Flag timeline, budget, or operational issues to more senior team members as they arise
- Draft activation and recap decks. (some of these skills will be developed during the role)
What you need to succeed:
You must have:
- 1–3 years of relevant experience in events, experiential marketing, hospitality, live events, or production support roles
- Strong organizational skills and close attention to detail
- Ability to manage multiple priorities and stay calm in a fast-paced environment
- Strong written and verbal communication skills
- A proactive, solutions-oriented mindset and willingness to learn
- Comfort working across teams and supporting multiple stakeholders
- Proficiency in Microsoft Office, Google Workspace, and Keynote
- A Bachelor’s degree.
Role is hybrid onsite in NYC or Miami Office
Salary : $60,000 - $75,000