What are the responsibilities and job description for the Accounts Payable Specialist position at Ad Magic, Inc?
Job Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This position will be responsible for accurately processing invoices, maintaining vendor records, reconciling accounts, and ensuring payments are made timely and in accordance with company policies.
The ideal candidate is dependable, highly organized, comfortable working with numbers, and able to manage multiple priorities in a fast-paced environment.
Responsibilities
- Process and accurately code vendor invoices and employee expense reports.
- Review invoices for appropriate approvals, documentation, and account coding.
- Enter invoices and payment information into the accounting system.
- Prepare and process weekly or scheduled vendor payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate vendor files and respond to vendor inquiries.
- Research and resolve invoice, payment, and account discrepancies.
- Assist with month-end and year-end closing activities.
- Prepare accounts payable reports and provide supporting documentation as needed.
- Ensure compliance with internal accounting policies and procedures.
- Assist with 1099 preparation and other year-end reporting requirements.
- Maintain confidentiality of financial and vendor information.
- Perform other accounting and administrative duties as assigned.
Experience
- 2 years of accounts payable or general accounting experience preferred.
- High school diploma or equivalent required; associates or bachelor’s degree preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to handle confidential financial information.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Excel and accounting/ERP systems.
- Ability to work independently while also collaborating effectively with the accounting team.
- Experience with high-volume invoice processing is a plus.
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Experience:
- Accounting: 2 years (Preferred)
Work Location: In person
Salary : $60,000 - $75,000