Office Assistant/Planning Coordinator

We are currently seeking an Office Assistant/Planning Coordinator to join our Clara City, MN team at Actus Nutrition. 

Shift: M-F 8am to 5pm

Pay:  Range $18 - $24/hr, DOE 

Job Duties and Responsibilities:

• Answer incoming calls and direct them to appropriate person. Screen calls and take messages as necessary. Greet and direct all visitors warmly.  Notify employees when visitors arrives, distribute safety equipment as needed, take messages or information as necessary and coordinate completion and maintenance of employment applications.
• Perform general administrative responsibilities as needed including miscellaneous filing, distributing and sending faxes, maintaining inventory of printer cartridges, coordinating office machine maintenance, prepare presentations, typing various correspondence and lists, presentation, preparing weekly outgoing shipments, and running local errands as requested.
• Continually evaluate existing inventory, product flow, developing process improvements to sustain timely and accurate information flow.
• Develop and implement performance measurements for information and product flow
• Manage the reconciliation of each day and period end in System 21, providing accurate, timely, reliable and useful information
• Coordinate and direct activities involving the scheduling and release of work orders. Supervise daily production recording activities, ensuring timely and accurate order fulfillment
• Enter all completed work orders in System 21.
• Investigate and reconcile any inventory inaccuracies such as cost variances or physical inventory discrepancies. Calculate and process inventory adjustments as needed.
• Manage all cycle counts
• Allocate all outgoing shipments and assist QA in creating
• Manage re-labeling and timelines

May also include: 

• Daily coordination with Sales & Operations Planning, Supply Chain and Production teams to plan and schedule production lines to meet customer delivery dates with consideration of material lead times, material availability, line capacity and production staffing.
• Coordinate with Supply Chain team to assure adequate supply of raw ingredients to meet production requirements. Help maintain accurate inventory of all raw materials and packaging supplies.
• Maintain floor stock of finished products as required for specific customers.
• Post weekly production schedule for each production area.
• Revise production schedule as needed to compensate for material shortages, customer order changes and downtime avoidance. Promptly communicate changes as necessary.
• Oversee timely and accurate production paperwork delivery to relevant departments for material picking and production execution.
• Oversee post-production packet review, sample bookings and Work Order completion.
• Work with all teams to investigate and reconcile inventory and system inaccuracies including bills of material, run rates, pallet information, cost variances or physical inventory discrepancies. Calculate and enter inventory adjustments as needed or as communicated by Plant Manager.
• Oversee daily filing of production packets and documentation.
• Help manage rework, residual, excess and/or aged inventory.
• Oversee management of the Production & Blending schedule to ensure product is available. Schedule allergen cleans to optimize schedule and throughput.
• Take personal responsibility to engage in food safety practices to prevent hazards that cause foodborne illness or injury.
• Answer incoming calls and direct them to appropriate person. Screen calls and take messages as necessary. Greet and direct all visitors warmly.  Notify employees when visitors arrive, distribute safety equipment as needed, take messages or information as necessary and coordinate completion and maintenance of employment applications.
• Perform general administrative responsibilities as needed including miscellaneous filing, distributing and sending faxes, maintaining inventory of printer cartridges, coordinating office machine maintenance, prepare presentations, typing various correspondence and lists, presentation, preparing weekly outgoing shipments, and running local errands as requested.
• Continually evaluate existing inventory, product flow, developing process improvements to sustain timely and accurate information flow.
• Develop and implement performance measurements for information and product flow

Other Responsibilities: 

• Assist as back-up for other office staff as necessary. 
• Assist with year-end year end physical inventory and reconciliation. 
• Assist as needed with independent auditors. 
• Perform special projects and other responsibilities as needed. 
• Point of contact for IT team. Assist with equipment tracking and training. 
• Create distribution orders for product shipping to and from sister plants  

Salary : $18 - $24