Japanese/English Bilingual HR Generalist

Global electronics manufacture seeks a Japanese/English Bilingual HR Generalist in Santa Clara, California!

Location: Santa Clara, CA

Saraly: $80k - $90k Depend on your experience.

***Candidates with expectations above the provided range will not be considered. The final compensation will be determined within the above range, taking into consideration your experience and skills. Please note that if experience or skills do not meet our company’s mandatory requirements, the stated salary range may not apply or may be subject to adjustment. ***

Benefit: Medical, Dental, Vision (100% covered by employer), PTO, 401(k) (5% matching), others

Work Arrangement: 4x in office per week/ Mon-Fri -Employees are required to work on‑site during the initial 90‑day introductory period.

General Position Summary

This position is responsible for a variety of office administration functions including accounting and payroll support, day-to- day office management and reception, shipping/receiving, human resources, purchasing, and sales and service support in both US and German branch offices.

Essential Job Functions

Human Resources:

• Administers and maintains records of the Company’s benefit program including 401k plan, medical/dental insurance, disability insurance, life insurance, paid time off, etc.

• Administers human resources program including compensation, performance management, training, recruiting and hiring, and disciplinary and termination.

• Reviews and ensures accurate payrolls with Paychex Payroll Systems

• Advises management in appropriate resolution of employee relations issues.

• Represents the Company at personnel-related hearings and investigations.

• Handles employees’ inquiries in regards to the Company’s policies, procedures; investigates employee complaints.

• Assists design and execute human resources policies and procedures.

• Coordinates immigration matters for both US and German branch employees.

• Prepares and files various reports and taxes related to employment; ensures timely filing.

• Communicates with Japan team, and assists background screenings and registrations for Field Service Engineers to obtain customer’s ID badges.

• Assist Engineering Department for Field Service Engineers Weekly Report filing, OT calculations, work hours calculations and makes reports.

• Assist Engineering Department for Field Service Engineers Vacation and Sick Leave filing, scheduling and reporting.

• Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance.

Office Administration:

• Studies and implements policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures.

• Assists Engineering Department with parts pricing, parts lists, parts usage report and service history report.

• Assists Engineering Department with service report filing.

• Assists the installation and maintenance of new accounting, timekeeping, payroll, inventory, logistics, human resources, facility, and other related procedures and controls.

• Assists services such as computer and office equipment maintenance and repair, supplies, mail, data storage and files.

• Assists to renew contracts with corporate service agencies, such as insurances, benefits, vehicles, investment, etc.

• Prepares and files statements and reports for government and insurance agencies as required.

• Makes various reports and enters data into accounting systems.

• Identifies administrative needs and develops appropriate solutions or recommendations.

• Coordinates activities of various departments or workers within the Company.

• Interprets and applies laws, rules, and regulations applicable to the organization.

• Assist to consult with appropriate corporate attorneys to obtain recommendations.

• Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance.

Procurement/Logistics:

• Assists to ensure accurate, smooth and efficient procurement and delivery of products and parts by overseeing staff who are engaged with activities including import/export, shipping documentations, customs, brokers, government agencies and shipping companies.

• Receiving and sending packages, import and export shipments.

• Assists to review and manages purchasing agreements.

• Assists to maintain inventory of the parts

• Assists to communicate with Japan team in regards to product availability and complaints.

Other & Miscellaneous

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.

• Performs other duties and projects as assigned by Company management.

• Maintains high ethical standards in the work place.

• Reports all irregular issues and problems to management for solution.

• Maintains good communication with supervisors, other staff members, customers and others.

• Complies with all company policies and procedures.

• Responsible for maintaining a clean and safe working area

Qualifications

Education & Work Experience:

• Bachelor’s degree (B.A.) from a four-year college or university or equivalent combination of education and experience.

Tools & Equipment

• General office equipment including phones, personal computer, email, fax, copier, etc.

• Software includes the use of Windows operating system & MS Office.

Certificates / Licenses

• none

Supervisory Responsibilities

• None