What are the responsibilities and job description for the Senior Bookkeeper position at Acts Fleet Maintenance?
We are seeking a dependable and detail-oriented Senior Bookkeeper to keep our office operations organized and efficient. The Senior Bookkeeper supports the Controller by overseeing daily accounting operations and ensuring the accuracy and integrity of financial data. This role sits above the general accounting staff, providing audit, review, and reporting functions across Accounts Receivable (AR), Accounts Payable (AP), and cash flow management, while guiding and supporting the staff responsible for transactional processing.
Key Responsibilities
Accounting Oversight & Review
Accounting Oversight & Review
- Audit and review Accounts Receivable aging reports, customer payments, deposits, and collections activity prepared by accounting staff
- Review Accounts Payable processes, purchase order matching, vendor reconciliations, and payment processing
- Ensure accuracy in reconciliation of repair orders, credit cards, and vendor/customer accounts
- Identify discrepancies and work with staff to resolve issues in a timely and accurate manner
- Ensure adherence to internal controls, policies, and accounting procedures
- Prepare and distribute weekly, monthly, and quarterly financial reports
- Assist in and review components of the month-end and quarter-end close processes
- Support internal and external audits by ensuring accurate and complete documentation
- Monitor daily cash activity, including inflows from receivables and outflows from payables
- Prepare cash flow reports and forecasts
- Identify trends, risks, or shortages and communicate them proactively to the Controller
- Provide guidance and support to accounting staff responsible for AR, AP, and general accounting tasks
- Review staff work including:
- AR aging, payment posting, deposits, and collections follow-up
- Repair order tracking and account reconciliations
- AP invoice processing, vendor reconciliations, and credit card management
- Serve as an escalation point for complex issues with vendors, customers, and internal departments
- Assist with training and reinforcing best practices for accuracy and efficiency
- 10 years of bookkeeping/accounting experience
- Strong attention to detail and commitment to accuracy
- Solid understanding of cash flow management and budget maintenance
- Ability to meet tight reporting deadlines without sacrificing quality
- Excellent organizational and communication skills
- Be part of a supportive, professional team
- Opportunity to grow your skills and take on increasing responsibility
- Make a direct impact on the organization’s financial health
- If you are meticulous, organized, and ready to keep our finances on track while meeting all reporting deadlines, we want to hear from you!