Office Manager & Executive Assistant to Co-Founder

About Actively AI

Our thesis is that businesses of the future will be powered by agentic human-in-loop-machines that make every business function 10x more efficient.

Actively AI is building that superintelligent machine for Enterprise GTM organizations, focused on increasing productivity per rep. We power the day-to-day for outbound teams at dozens of companies like Samsara, Ramp, Verkada, and Ironclad.

Why does this matter? Because revenue is the ultimate fuel for businesses. The hundreds of millions of dollars we generate for our customers enables them to employ more people, innovate faster, and deliver more value to their customers.

In addition to top-notch customers that love our product, our team is incredibly high caliber - the co-founders are former Stanford AI researchers and the engineering team comes from Harvard, CMU, Berkeley, Brex, Scale AI, and Google. We're also backed by top investors, including Bain Capital Ventures, First Round Capital (seed investors in Uber, Square, Roblox, Clearbit), Lachy Groom, and Stanford AI faculty.

We have a very ambitious product and scaling roadmap, there’s strong market interest in what we are doing, and it’s time to put the foot on the gas. If you get excited by the thought of working really hard on these kinds of problems with a high caliber team, then Actively AI is the right place for you.

Office Manager & Executive Assistant to Co-Founder

Location: New York, NY (In-office, 5 days a week)

About the Role

We’re looking for an Office Manager and Executive Assistant to our Co-Founder to help create a workplace that runs smoothly and feels great to be in.

This role sits at the center of the company—supporting leadership while shaping the day-to-day office experience for the entire team. It’s a unique opportunity for someone who enjoys being helpful, building systems, and making things better for others.

If you love bringing order to chaos, creating welcoming environments, and being the person people can rely on—this role is incredibly rewarding.

What You’ll Do

Executive Support

• Support leadership with scheduling, coordination, and day-to-day logistics
• Help keep priorities organized and things moving forward across email and calendar
• High degree of responsiveness including ad-hoc requests that may arise after hours
• Assist with travel planning and occasional ad hoc requests
  

Office & Facilities

• Keep the office running smoothly day-to-day—stocked, organized, and welcoming
• Coordinate with building management and vendors as needed
• Help manage shared spaces, conference rooms, and overall office flow
  
  

Operations Support

• Support light accounting and vendor coordination in addition to onboarding
• Help maintain simple, scalable systems as the company grows
  
  

Events & Culture

• Plan and support team events, happy hours, and company gatherings
• Help create a warm, fun, and inclusive office environment
• Bring creative ideas to enhance the employee experience
  
  

Travel & Logistics

• Support employee and candidate travel coordination
• Help with occasional group travel and offsite planning
  
  

Who You Are

• A self-starter who enjoys being helpful and making things easier for others
• Strong attention to detail
• Naturally proactive—you notice what needs attention and take initiative
• A problem-solver who is comfortable figuring things out as you go
• Someone who enjoys a mix of tasks and wearing many hats
• Thoughtful about details, especially when it comes to creating a welcoming space
• Easy to work with, positive, and brings a good sense of humor
• Excited to be part of a collaborative, in-person team
  
  

Experience

• 2–5 years of experience in an Office Manager, Executive Assistant, or Business/Operations role
• Startup or high-growth company experience strongly preferred
  
  

Nice to Have

• Familiarity with tools like Ramp, Google Workspace, Slack
• Interest in events, office design, or workplace experience
  
  

Benefits

• 🚀 Competitive Early-Stage Equity
• ⚕ Health, Dental, Vision Coverage
• 💡 Unlimited PTO Recharge Days
• 🍽️ Catered Lunch on Tuesday & Friday w/ Dinners Every day!
• 🍿 Fully Stocked Kitchen
• 💻 Cutting-Edge Tech & Tools
• 🌴 Annual Off-sites & Monthly Events
• 🚆 Commuter Benefits
• 🏢 Cozy Office in NYC
  
  

Actively AI provides an estimate of the compensation for roles that may be hired as required by state regulations. Compensation may vary based on (a) location, as Actively AI factors in specific location when benchmarking compensation for most roles; (b) individual candidate skills and qualifications; and (c) individual candidate experience. Additionally, Actively AI leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available. The salary, other compensation, and benefits information is accurate as of the date of this posting. Actively.ai reserves the right to modify this information at any time, subject to applicable law. Actively AI is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law. Actively AI is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.

Compensation Range: : $90,000 USD - $115,000 USD