What are the responsibilities and job description for the Part-Time Office Administrator - Machinery Manufacturing Industry position at Activ8 Recruitment & Solutions?
An industrial machine manufacturing company is seeking a part-time Office Administrator to join their office at their Wood Dale, IL location. This position is responsible for the daily administrative duties of the office, including record keeping, office supply management, basic AR/AP, etc., as well as for providing other general administrative support as needed.
*This is a part-time, non-exempt, W-2 contracted, onsite position.
**Schedule: 4 days per week, 9:00am – 3:00pm (1-hour lunch break)
Duties and Responsibilities of the Part-Time Office Administrator:
- Manage daily office administrative tasks including record keeping/filing, handling general business inquiries, coordination of meetings, etc.
- Maintain office supplies and communicate with vendors regarding new and current orders
- Assist with basic accounting tasks, AR/AP, and financial data entry
- Support logistics coordination for internal and client shipments
- Support Human Resources staff and Operations Managers with administrative documentation and meeting scheduling
- Prepare reports (e.g. sales reports, meeting minutes, etc.) and other internal documentation as needed
- Coordinate the logistics for onsite/remote meetings and manage calendars and scheduling
- Additional duties as assigned
Ideal Minimum Qualifications for the Part-Time Office Administrator:
- Degree in Business Administration, Supply Chain Management, Human Resources or similar field is a plus
- Minimum 2 years of administrative experience, preferably within a manufacturing or construction-related industry
- Hands-on experience with Microsoft Office, particularly Excel
- Experience with SAP/ERP system is a strong plus
- Excellent communication skills in written / verbal English
- High attention to detail and comfortable handling tasks simultaneously
- This position will not support visa sponsorship or relocation expenses
- While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, climb stairs, use hands to handle or feel paperwork and interact with a computer, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision.
NOTE: Activ8 and its clients will NOT charge any fees or costs to applicants at any point during the application or hiring process.
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Activ8 Recruitment & Solutions / Renaissance Resources Inc. is an equal opportunity employer, acting as a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. By working closely with each candidate individually, we provide tailored job search solutions to meet your needs.
We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.