Administrator

Job Title: Administrator Location: Burbank, CACompany: Action HorizonsEmployment Type: Full-TimeAbout the RoleThe Administrator plays a critical role in supporting the operational, administrative, and venue needs for Action Horizons. This position ensures efficient day‐to‐day operations across payroll, scheduling, vendor coordination, inventory management, and occasional onsite show support. The Administrator helps maintain a safe, organized environment for performers and staff while supporting management in delivering consistent, high‐quality show operations.Key ResponsibilitiesOperational & Administrative SupportProcess weekly payroll and verify employee timekeeping records.Maintain and update staff schedules, including shift trades and live adjustments.Generate operational and performance reports for management.Support onboarding and training coordination for new team members.Oversee venue opening and closing procedures as needed.Venue & Show SupportMaintain backstage presence during performances to support operational readiness.Attend fight calls, mic checks, and show communication meetings as needed.Ensure venue spaces are clean, safe, compliant, and properly equipped daily.Assist with set-up for internal trainings, meetings, and operational events.Vendor, Inventory & Facilities ManagementUnderstand and support in facility needs (water service, pest control, cleaning, etc.).Conduct inventory audits as needed, order and maintain supplies and operational equipment.Support in shipping, receiving, and transportation of materials between locations.Retrieve daily mail and packages and assure maintenance of organized stockrooms.Project & Documentation SupportParticipate in long-term operational process improvements and documentation projects.Assist management with coordinating regulatory trainings (CPR, First Aid, Weapons Training).Prepare monthly operational summaries and contribute to management meetings.What Success Looks LikeAccurate and timely payroll submissionStrong communication with leadership, performers, and venue partnersHigh attention to detail in documentation, reporting, and inventory trackingAbility to maintain venue readiness and support evolving operational needsOwnership of assigned tasks, proactive problem-solving, and reliabilityTools & TechnologyMicrosoft Office Suite (Excel, Word, Outlook)Microsoft TeamsPayroll processing softwareInventory management toolsReporting StructureReports to: Creative Manager, Operations Manager, Company Owners, CoordinatorsCollaborates with: Managers, Performers, Venue LeadershipCommunication:Daily check-ins (Teams or in-person)Weekly management meetings and report distributionMonthly operational review with leadership and production meetings​​​​​​​QualificationsExperience in administrative, operations, or support roles preferredStrong organizational and multitasking skillsExcellent communication and time-management abilitiesAbility to work onsite at either location as requiredComfort working in fast-paced, entertainment-focused environmentsAbility to lift/move materials as needed for venue support Company DescriptionAudiences today are constantly introduced to digital entertainment, so we hold steadfast to the magic of live performance and the spectacle that breathtaking stunts bring to the stage and screen. We’re inspired by world-class stunt people and producers, who throw themselves into the action that is our passion.Action Horizons is searching the globe for stunt people that share a passion for action and the special skills required for this unique life. Our mission is to find talented hardworking people who are willing to expand their horizons through action.

Salary : $25 - $27