Finance Assistant

We are seeking a detail-oriented Finance Assistant to support our accounting team with day-to-day financial operations. This role focuses primarily on Accounts Payable (AP) and Accounts Receivable (AR) data entry. The ideal candidate is organized, reliable, and comfortable working with financial data in a fast-paced environment.

RESPONSIBILITIES:

Accounts Payable (AP):

• Review and process all vendor invoices accurately and in a timely manner
• Match purchase orders, invoices, and receipts
• Prepare and execute payment runs (checks, ACH, wire transfers)
• Maintain vendor records and respond to vendor inquiries

Accounts Receivable (AR):

• Generate and issue customer invoices
• Monitor incoming payments and follow up on outstanding balances
• Apply payments to customer accounts and reconcile discrepancies
• Assist with collections as needed

Lockbox Processing:

• Retrieve and process daily lockbox payments
• Post customer payments in the accounting system
• Reconcile lockbox reports with internal records

Data Entry & Record Keeping:

• Enter financial data into accounting systems with high accuracy
• Maintain organized and up-to-date financial records
• Prepare month end close AP and AR schedules.
• Monitor finance inbox and respond to vendor and employee inquiries in a timely manner.
• Reviews, records, and reports financial transactions in accordance with established accounting principles (Generally Accepted Accounting Principles - GAAP), policies, and objectives.
• Monitor policies, procedures and controls relating to finance roles and functions.
• Identify and suggest improvements and efficiencies to finance processes.
• Ensure compliance with federal and state reporting requirements.
• Assist Finance Manager as needed.

EDUCATION, KNOWLEDGE, AND SKILLS:

• Associate’s degree in accounting, finance, or related field (preferred)
• Experience with Intacct/Sage, Stripe, Ramp, and iMIS (preferred)
• 1–3 years of experience in AP/AR or general accounting
• Strong analytical, planning, and organizational skills
• Working knowledge of Generally Accepted Accounting Principles
• Self-starter with the ability to work independently and manage priorities in a remote environment
• Highly organized with strong accountability and follow-through
• Ability to handle sensitive financial information confidentially

This is a part-time position with a 20-25-hour work week. Core operating hours are Monday through Friday, 9:00 AM to 3:00 PM Eastern Time, with flexible scheduling possible based on geographic location. ACTFL maintains a fully remote workforce, with the option of working at our headquarters location in Alexandria, Virginia. Hiring preference will be given to applicants residing in the DMV area.

While the above is a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.