Regulatory Specialist

Job Title: Regulatory Specialist

Job Description

The Regulatory Specialist reviews and maintains raw material regulatory documentation to ensure compliance with regional and international requirements for flavors, fragrances, and related ingredients. This role gathers, evaluates, and organizes regulatory data, supports internal decision-making, and helps maintain high-quality regulatory records in internal systems. The position also collaborates closely with suppliers and internal teams to ensure accurate labeling, allergen, and compliance information across multiple markets.

Responsibilities

• Review supplier documentation and update raw material regulatory information in internal systems to ensure accuracy and completeness.
• Gather, review, and organize regulatory data to support raw material compliance assessments and internal decision-making.
• Support raw material compliance with applicable U.S., Canadian, LATAM, Brazilian, and other regional regulatory requirements, including labeling, allergen, and related documentation needs.
• Maintain an up-to-date working knowledge of key regulations and industry standards such as IFRA, GHS, Proposition 65, TSCA, REACH, and EU fragrance requirements.
• Communicate with suppliers to obtain, clarify, or update raw material compliance documentation and resolve discrepancies.
• Provide regulatory support to internal teams by sharing accurate compliance information and identifying issues that require escalation.
• Maintain and improve regulatory data quality in internal systems used for raw material compliance tracking and reporting.
• Assist in developing and updating internal training materials to strengthen regulatory awareness across the organization.
• Contribute to process improvements that enhance regulatory data quality, documentation consistency, and overall compliance efficiency.

Essential Skills

• Bachelor of Science degree in Food Science, Chemistry, Biology, or a related field.
• 2 years of experience in regulatory compliance, regulatory affairs, raw material documentation, or a related field.
• Experience working with regulatory documentation for raw materials, including reviewing, organizing, and maintaining compliance records.
• Working knowledge of key regulations and standards such as IFRA, GHS, Proposition 65, TSCA, REACH, and EU fragrance requirements.
• Ability to interpret and apply regulatory requirements related to labeling, allergens, and regional compliance.
• Strong attention to detail and accuracy when handling regulatory data and documentation.
• Effective written and verbal communication skills for interacting with suppliers and internal stakeholders.
• Proficiency in using internal systems or databases to track, update, and report regulatory information.

Additional Skills & Qualifications

• Experience in food, flavor, fragrance, botanical, or other regulated ingredient industries is preferred.
• Familiarity with industry terminology and documentation requirements such as GMP, Kosher, Halal, NOP, allergens, labeling, and TTB is preferred.
• Knowledge of IFRA, REACH, CAS numbers, Proposition 65, and FDA 21 CFR Part 484 is preferred.
• Experience in regulatory affairs, regulatory submissions, labeling, and managing regulatory documents is beneficial.
• Ability to contribute to training materials and process improvements that enhance regulatory awareness and data quality.
• Comfort working in a multidisciplinary environment that includes R&D, QC, Culinary, Regulatory, and related functions.

Work Environment

The role is based 100% on site during first shift in a cutting-edge facility that spans multiple buildings and occupies nearly an entire block. 6 Month Contract.

This is a Contract position based out of Northbrook, IL.

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Northbrook,IL.

This position is anticipated to close on Jun 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $35 - $40