QA Associate

QA Associate – Document Control / Document Room Organization (Temporary)

Job Description

The QA Associate will support the Quality Management System (QMS) team by organizing the Quality document room and converting paper-based records into a structured digital archive. This temporary role focuses on document control, inspection readiness, and adherence to GMP and Good Documentation Practices (GDP) within a regulated pharmaceutical or biotech environment. The position is onsite in Sacramento, CA, with a Monday–Friday schedule and occasional overtime or weekend work as needed.

Responsibilities

• Organize and restructure the Quality document room to align with Quality Assurance (QA) and Quality Management System (QMS) expectations.
• Scan, index, and digitally archive paper Quality documents, including protocols, reports, batch or quality records, and other controlled documents.
• Ensure all documents are correctly labeled, version-controlled, and traceable within the established filing structure.
• Verify the completeness, legibility, and accuracy of scanned and archived records.
• Maintain document control best practices throughout scanning, indexing, and file organization activities.
• Support QA leadership with documentation clean-up activities and inspection readiness preparation.
• Identify and flag missing, outdated, or incorrectly filed documentation for follow-up and correction.
• Adhere strictly to established Good Manufacturing Practices (GMP), Good Documentation Practices (GDP), and internal Quality procedures.
• Coordinate and communicate with QA and QMS team members as needed to resolve document-related issues and align on priorities.
• Assist with other tasks related to QMS and document control as needed.
• Perform other duties and tasks assigned by management in support of the Quality function.

Essential Skills

• Prior experience in Quality Assurance, Quality Systems, or Document Control within a regulated environment.
• Experience working in a GMP-regulated pharmaceutical or biotech setting.
• Strong understanding of Good Documentation Practices (GDP).
• Experience handling controlled documents such as SOPs, protocols, reports, and batch or quality records.
• High attention to detail with a focus on accuracy and completeness in documentation.
• Ability to work independently with minimal supervision while managing assigned tasks effectively.
• Comfort with scanning systems and electronic document management tools.
• Familiarity with QA filing structures and document organization principles.

Additional Skills & Qualifications

• Background in QA or QMS within pharmaceutical manufacturing.
• Familiarity with inspection readiness activities and document audits.
• Experience supporting short-term QA projects or documentation clean-up initiatives.
• Ability to quickly learn and follow internal Quality procedures and workflows.
• Strong organizational skills and a methodical approach to document handling.
• Demonstrated ability to collaborate with cross-functional Quality teams.

Work Environment

This position is fully onsite in Sacramento, CA, working in a regulated pharmaceutical or biotech environment focused on Quality and compliance. The standard schedule is Monday through Friday, 8:30 AM to 5:00 PM, with occasional overtime and weekend work based on project and inspection readiness needs. The role is primarily office-based and document-room focused, involving extensive work with paper files, scanning equipment, and electronic document management systems. The work environment emphasizes adherence to GMP, GDP, and internal Quality procedures, with a strong focus on organization, accuracy, and audit readiness.

This is a Contract position based out of Sacramento, CA.

The pay range for this position is $28.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sacramento,CA.

This position is anticipated to close on Apr 24, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $28 - $36