Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator supports end-to-end delivery of construction projects, working closely with project managers and cross-functional teams to ensure projects are executed accurately, efficiently, safely, and in alignment with customer requirements. This role focuses on project coordination, documentation control, material takeoffs, procurement tracking, and schedule support, with rare and limited site visits only when required for specific project coordination needs.

Responsibilities

• SWork closely with Sr. project managers and project managers to coordinate projects from award through design, procurement, production, shipment, and closeout.
• Review project scope, drawings, specifications, contracts, and customer requirements to fully understand deliverables and coordination needs.
• Oversee and perform material takeoffs using current drawings, specifications, and approved project information, ensuring accuracy and completeness.
• Coordinate design information between clients, consultants, engineering, drafting, production, procurement, quality, and shipping teams to maintain alignment across all stakeholders.
• Prepare, issue, track, and close requests for information (RFIs) and other project communications in a timely and organized manner.
• Support procurement activities by preparing requests for quotation (RFQs), reviewing supplier pricing, preparing purchase requests or purchase orders, and tracking supplier delivery milestones.
• Track procurement-related items, including RFIs, submission deadlines, and internal stakeholder expectations to ensure timely responses and decisions.
• Coordinate production requirements, including drawing approvals, material availability, shop releases, fabrication priorities, and internal deadlines to support smooth workflow.
• Review and monitor project schedules to ensure progress is maintained and critical path activities are achieved on time.
• Track project deliverables, approvals, procurement items, production status, shipment dates, risks, changes, and closeout requirements, providing clear visibility into project status.
• Maintain organized and up-to-date project records, including drawings, correspondence, RFIs, approvals, procurement documents, production trackers, shipping records, change documentation, and closeout files.
• Coordinate logistics for shipments, including delivery sequencing, shipping documentation, carrier coordination, and customer or site delivery requirements.
• Support project schedules by tracking milestones, preparing internal reports, and communicating project status to project managers and other stakeholders.
• Support change order documentation, including pricing backup, schedule impacts, and client communication related to project changes.
• Assist with project cost tracking, progress billing support, and preparation of schedule of values when required.
• Support quality documentation and coordinate with production and quality teams to resolve project-specific requirements and issues.
• Identify missing information, design conflicts, procurement constraints, production risks, and schedule impacts early, and bring them forward with proposed solutions.
• Present clear, concise updates to project managers and management on project progress, risks, issues, and recommended actions.
• Communicate regularly with clients and internal stakeholders regarding project documentation, schedule, and coordination needs.
• Participate in occasional site visits only when required for specific project coordination needs.

Essential Skills

• 1–3 years of experience in a project coordinator role within construction settings.
• At least 1 year of experience handling project documentation, specifications, and drawings, and overseeing material takeoffs.
• At least 1 year of experience working with RFIs, procurement tracking, production schedules, logistics, or document control.
• Demonstrated ability to perform material takeoffs and maintain accurate project records.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Excellent planning, coordination, and time management skills.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with internal teams, clients, suppliers, and logistics partners.
• Experience with project coordination, document control, construction administration, and material takeoffs.
• Proficiency with MS Office (basic level).
• Experience using Adobe Acrobat.
• Experience with MS Project.
• Experience with Bluebeam or similar project/document management software.
• Familiarity with 3D models and the ability to work with 3D modelling tools.
• Exposure to Revit.
• Exposure to AutoCAD.

Additional Skills & Qualifications

• Bachelor’s degree in Construction or Project Management, Engineering, Architecture, Building Science, or a related discipline is an asset.
• Experience with Bluebeam or similar software for document review and markups.
• Ability and experience with 3D modelling, regardless of specific software used.
• Interest in developing into a project manager role within 2–3 years.
• Ability to maintain long-term focus and grow into other roles as opportunities arise.
• Experience working on residential, commercial, or institutional construction projects is an advantage.

Work Environment

This is an on-site position based in Abbotsford, working Monday to Friday from 8:00 a.m. to 5:00 p.m. with a 60-minute lunch break. Reliable access to a vehicle is needed, as public transit options are limited. Parking is available on site. The role involves primarily office-based work with coordination across engineering, drafting, procurement, production, quality, and shipping teams, using tools such as MS Office, Adobe Acrobat, MS Project, Bluebeam, Revit, AutoCAD, and 3D modelling software. Regular travel is not expected; site visits are rare and limited to specific project coordination needs. The environment offers long-term career potential, low turnover, and opportunities to grow into project management and other roles while gaining exposure to niche projects across residential, commercial, and institutional sectors.

This is a Permanent position based out of Abbotsford, BC.

The pay range for this position is $60000.00 - $70000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a fully onsite position in Abbotsford,BC.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $60,000 - $70,000