Project Coordinator

Job Title: Project Coordinator

Job Description

This Project Coordinator role supports a large-scale equipment relocation and manufacturing ramp-up project. You will focus on building, managing, and maintaining detailed project plans in Microsoft Project while driving communication, accountability, and execution across cross-functional teams on the plant floor. You will help keep timelines on track, ensure updates are accurately captured, and provide clear visibility to leadership on project progress and risks.

Responsibilities

• Build, manage, and maintain detailed project plans in Microsoft Project, including Gantt charts, timelines, and task dependencies.
• Own day-to-day updates to the project schedule by collecting and incorporating daily and weekly inputs from stakeholders.
• Lead recurring project update meetings and drive follow-ups with internal teams, vendors, and operations to ensure actions are completed.
• Track progress against project milestones and proactively flag risks, delays, or bottlenecks to the Project Manager and stakeholders.
• Prepare and distribute weekly Gantt chart updates and schedule reports to provide clear visibility to the project team.
• Support the creation and compilation of monthly reporting packages for senior leadership, ensuring data is accurate and current.
• Coordinate activities related to equipment relocation into the manufacturing facility, aligning timelines and resources with operations and engineering.
• Assist with machine startup and installation tracking, ensuring readiness and alignment with project schedules.
• Help ensure work instructions are developed, updated, and practical for operators, supporting smooth production ramp-up.
• Partner with engineering, operations, and production teams to ensure equipment runs efficiently after relocation and ramp-up.
• Maintain clear and organized project documentation, including action logs, status reports, and decision records.
• Collaborate cross-functionally with engineering, operations, production, and vendors to resolve issues and keep the project on track.
• Support activities related to installation, startup, and commissioning to ensure successful handover to production teams.

Essential Skills

• Proven experience building and managing project schedules in Microsoft Project, including Gantt charts and dependencies (required).
• Strong organizational skills with the ability to track and manage multiple tasks, stakeholders, and deadlines simultaneously.
• Confidence and experience in running meetings, driving follow-ups, and holding teams accountable for deliverables.
• Experience supporting industrial, manufacturing, or capital equipment projects.
• Ability to work effectively across functions, including engineering, operations, production, and vendors.
• Strong communication skills with the ability to simplify complex updates and keep teams aligned on priorities and timelines.
• Experience with equipment moves, facility expansions, or production line transfers.
• Exposure to manufacturing environments or production floor execution and processes.
• Familiarity with work instructions, standard operating procedures (SOPs), or operator readiness documentation.
• Background supporting installation, startup, or commissioning activities for equipment or production lines.

Additional Skills & Qualifications

• Experience in roles such as project coordinator or project engineer within manufacturing or industrial environments.
• Hands-on experience using Microsoft Project to manage complex, multi-phase projects.
• Comfort working in fast-paced, high-visibility projects with leadership exposure.
• Ability to create clear, concise documentation, including action logs, status updates, and reporting materials.
• Demonstrated ability to collaborate with technical and non-technical stakeholders to drive execution.

Work Environment

This role operates in a manufacturing and production environment with significant interaction on the plant floor. You will work closely with engineering, operations, production teams, and vendors to coordinate equipment relocation, installation, startup, and ramp-up activities. The position offers hands-on involvement in a full equipment move and manufacturing ramp-up, with high visibility to leadership and strong potential for long-term opportunities. You can expect a collaborative, cross-functional setting where clear communication, structured planning, and disciplined execution are essential. Standard professional attire suitable for a manufacturing facility and plant floor safety requirements will apply.

This is a Contract to Hire position based out of Searcy, AR.

The pay range for this position is $50.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Searcy,AR.

This position is anticipated to close on Jul 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $50