Project Coordinator

The Project Coordinator supports the successful delivery of infrastructure projects by partnering closely with Project Managers to ensure work is executed safely, accurately, and on schedule. This role blends project operations with regulatory compliance and serves as a key resource for project tracking, documentation, and permitting activities. The Project Coordinator acts as the primary point of contact for permit coordination, requiring strong attention to detail, a proactive ownership mindset, and the ability to effectively navigate local jurisdictions, landowners, utility stakeholders, and internal project teams.

Responsibilities

• Partner with Project Managers, division leaders, field teams, and project leadership to support project execution in alignment with OSHA and internal safety standards.
• Coordinate and support daily, weekly, and monthly project meetings, including preparing documentation, recording meeting minutes, and tracking action items to completion.
• Establish and maintain organized electronic project files using systems such as Microsoft Office, SharePoint, and project controls tools including EcoSys and B2W.
• Coordinate subcontractors, vendors, and material suppliers, and support the scheduling and management of equipment and small tools to keep work progressing efficiently.
• Prepare and distribute work packages to field teams, maintain production trackers, and audit timesheets to ensure operational efficiency, accurate reporting, and data integrity.
• Support project closeout activities, including compiling as-built documentation, tracking punch list items, and capturing lessons learned for continuous improvement.
• Research, prepare, and submit permit applications to local, state, and federal agencies across all project scopes, ensuring accurate and timely submissions.
• Serve as the primary liaison between internal teams, clients, utility companies, and regulatory agencies, and represent the project in external meetings as needed.
• Track permit status through approval and construction phases, ensuring compliance with all applicable regulations and communicating impacts to project stakeholders.
• Coordinate with landowners to manage access agreements and support field execution needs related to site access and permitting conditions.
• Contribute to the development and refinement of permitting processes and advise leadership on potential impacts of regulatory changes on project execution.
• Prioritize high-impact tasks in a fast-paced environment while maintaining professionalism and supporting clear, consistent communication among all stakeholders.

• High school diploma or equivalent.
• Minimum of 3 years of experience in project coordination, construction management, or project controls.
• At least 2 years of experience supporting administrative, permitting, or customer-facing functions.
• Working knowledge of construction practices, contract management, budgeting, and project lifecycle phases.
• Strong understanding of the permitting lifecycle, including experience working with local jurisdictions, municipalities, and utility requirements.
• Advanced proficiency in Microsoft Office, including Excel, Word, Project, Visio, and Access.
• Experience using project controls tools such as EcoSys, B2W, or similar systems.
• Exceptional attention to detail with the ability to audit project data, identify discrepancies, and proactively mitigate risks.
• Effective written and verbal communication skills, with the ability to convey complex project updates and support alignment between office and field teams.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment while maintaining professionalism.
• Self-starter with a proactive, problem-solving mindset and the ability to navigate stakeholder interactions with diplomacy.

• Experience in project coordination within construction or infrastructure environments.
• Demonstrated ability to work with multiple stakeholders, including internal teams, clients, utilities, regulatory agencies, and landowners.
• Experience coordinating subcontractors, vendors, and material suppliers in support of field operations.
• Familiarity with project meeting facilitation, including preparing agendas, documenting minutes, and tracking follow-up actions.
• Interest in developing a career path toward Project Management, with a focus on learning project controls, scheduling, and field operations.
• Ability to contribute to process improvements, particularly in permitting workflows and documentation standards.
• Strong organizational skills with the ability to maintain structured electronic filing systems across multiple platforms.
• Professional demeanor with the ability to represent the project team in external meetings with agencies and stakeholders.

This position is based onsite in an office environment in Rancho Cucamonga, providing close mentorship and day-to-day collaboration with an experienced project team. The role offers regular interaction with project managers, field personnel, and support staff, creating a strong foundation for professional development and a potential career path toward Project Management. The work environment includes frequent use of Microsoft Office, SharePoint, and project controls tools such as EcoSys and B2W for documentation, tracking, and reporting. Occasional field visits support direct engagement with construction activities, landowners, utilities, and regulatory stakeholders, offering hands-on exposure to project execution and permitting in practice. The setting is fast-paced and team-oriented, with a focus on safety, continuous learning, and cross-functional collaboration.

Job Type & Location

This is a Contract to Hire position based out of Rancho Cucamonga, CA.

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Rancho Cucamonga,CA.

This position is anticipated to close on May 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $24 - $28