Project Administrator

Job Title: Project Administrator

Pay Rate: $25-30/hr

Job Description

This role focuses on providing dedicated project coordination and administrative support within an industrial or plant engineering environment. The Project Coordinator / Project Administrator uses Microsoft Office tools to help assistant project managers, project managers, and project directors manage project deliverables efficiently and ensure projects meet critical timelines. This position is ideal for an experienced professional who thrives in a structured office setting and enjoys working closely with multiple stakeholders to keep complex engineering and construction projects on track.

About The Company

Our client is an established engineering services firm supporting industrial and plant-based projects across the country. They provide engineering, project management, and technical support solutions to help clients improve efficiency, reliability, and overall performance. Known for a collaborative and structured work environment, the organization focuses on delivering high-quality results while supporting critical infrastructure in manufacturing and energy sectors.

Responsibilities

• Support assistant project managers, project managers, and project directors in planning, organizing, and tracking project deliverables to ensure timely completion.
• Coordinate day-to-day project activities within industrial or plant engineering environments, including refineries and other plant-based facilities.
• Use Microsoft Excel to develop reports that track project performance, key data, and milestones so projects can meet critical timelines.
• Prepare, format, and maintain project documentation using Microsoft Word, including reports, logs, and other project records.
• Create and update presentations in Microsoft PowerPoint to support internal and external project meetings.
• Perform data entry and maintain accurate records of project information, ensuring all documentation is current and properly organized.
• Assist with document control by organizing, storing, and retrieving project documents and ensuring version control is maintained.
• Support project managers with change order documentation, tracking, and communication as needed.
• Coordinate and maintain communication with vendors, clients, and internal stakeholders to help move projects forward and resolve issues promptly.
• Monitor project deliverables and deadlines, and follow up with stakeholders to ensure tasks are completed on schedule.
• Provide general administrative support to the project team, including scheduling meetings, preparing meeting materials, and recording meeting notes.
• Collaborate with engineering and construction teams to ensure project documentation and deliverables align with project requirements.
• Assist in the preparation of project status updates and summary reports for leadership and stakeholders.

Essential Skills

• High school diploma or equivalent education.
• Minimum of 6 years of experience working as a project coordinator or project administrator in an industrial engineering or plant engineering environment.
• Demonstrated experience supporting engineering or construction projects in plants, refineries, or similar industrial settings.
• Strong proficiency with Microsoft Excel, including the ability to develop reports and track project performance data.
• Proficiency with Microsoft PowerPoint for preparing and updating project presentations.
• Proficiency with Microsoft Outlook for managing communications and scheduling.
• Experience with project coordination, including organizing tasks, tracking deliverables, and supporting project timelines.
• Experience in administrative support, including data entry, document control, and maintaining organized project records.
• Proven ability to manage and maintain professional relationships with vendors, clients, and internal stakeholders.
• Ability to assist with change order processes and related project documentation.
• Strong attention to detail and organizational skills to manage multiple tasks and deadlines.
• Effective written and verbal communication skills for interacting with diverse project teams and stakeholders.

Additional Skills & Qualifications

• Experience using Microsoft 365 tools or project planner applications is a plus.
• Experience working in construction-related environments within engineering or plant settings.
• Familiarity with project management principles and practices.
• Ability to interpret and track project deliverables and performance metrics.
• Comfort working with engineering and plant operations teams in refineries or similar facilities.
• One-year contract opportunity offering paid time off and holiday benefits.

Work Environment

This position is based in an office environment supporting industrial and plant engineering projects. The role typically requires working 40 hours per week, with the potential for flexibility depending on project deliverables and deadlines. You will work closely with project managers, engineering teams, and stakeholders using standard office technology and Microsoft Office applications throughout the day. The environment emphasizes collaboration, organization, and clear communication to ensure project milestones are met and documentation remains accurate and up to date.

This is a Contract position based out of Houston, TX.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Houston,TX.

This position is anticipated to close on Jun 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $25 - $30