Medical Records Clerk

Description

• Assist patients, medical practices with any records requests, following HIPAA protocols for all information disclosed.
• Scan, file, and import into the patients’ correct file in company EMR system the medical record copying requests, medical record charts, and outside medical records received via fax, mail or CD.
• Must read all medical record copying requests and Subpoenas completely. Convert medical records requested into a PDF format from company EMR systems, copy paper chart, and/or order medical record chart from outside storage vendor.
• Process medical records copying request received by interoffice mail, fax, US Mail and personal serve from copy service. Date stamp all incoming medical records copying requests. Comply with medical records requirements, including constraints and confidentiality issues.
• Daily logs in all medical records into department tracking system. Unsure what this means Enter accurate and pertinent information such as patient’s information, requestor address, telephone, and fax number. Must be consistent when checking patient signatures or Proof of Service of Subpoena, all adults 18 years and older sign for themselves or must provide legal documentation to support authority. Authorized parent can sign for child(ren). Medical records copying request or Subpoena must be filled out completely.
• Correctly identify patient on medical record copying request by searching for correct medical record number in company EMR system.
• Notify patients of copying procedures and charges associated with copying medical records. Messages to be left for patients only. Speak with patient or patient’s legal representative as mandated by law.
• Identify improvement opportunities, implement countermeasures and escalate to appropriate management resource as needed.
• Checking work logs for missing operative reports and obtaining those reports from the correct platforms
• Matching any documents to patients charts for provider review (Consultations, Labs, etc.).
• Scans and files lab reports, correspondence, physician dictation/notes, progress notes, reports, and other approved documents in charts within designated time frames.
• Faxing Office Visit Reports
• Ensures fulfillment of all mailed-in and faxed requests for medical records from insurance companies, managed care plans, hospitals, attorneys, patients and other physicians when appropriate releases are provided.
• Verifies authenticity of subpoenas and release of information forms and processes requests according to state guidelines.
• Working on the EMR System E Clinical works
  
  

Skills

Medical assisting, medical records management, hipaa compliance, Urgent care, Emr, Internal medicine, Ekg

Top Skills Details

Medical assisting,medical records management,hipaa compliance

Additional Skills & Qualifications

1 years recent Medical Office experience 1 years of medical records experience BLS required and/or CPR certified -Medical Terminology -Medication knowledge OR Pharmacy knowledge required -EMR experience -Strong computer skills -Strong phone etiquette -Strong communication with patients, providers, pharmacies, labs -Detail oriented -Ability to fill prescription requests

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Fountain Valley, CA.

Pay And Benefits

The pay range for this position is $20.00 - $23.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Fountain Valley,CA.

Application Deadline

This position is anticipated to close on Apr 24, 2026.

Diversity, Equity & Inclusion

At Actalent, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Is Embedded Into Our Culture Through

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people
  
  

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.