Lab Clerk - Data Entry

Lab Clerk

The Lab Clerk plays a key role in supporting a high-volume industrial laboratory by accurately registering, tracking, and verifying client samples and test data in the Laboratory Information Management System (LIMS). This position focuses on efficient sample login, data integrity, and administrative support to ensure that oil and fuel analysis reports meet customer specifications and deadlines. The role offers clear career progression, cross-training opportunities, and the chance to grow into more advanced lab or evaluator positions in a steadily growing, team-oriented environment.

Responsibilities

• Answer incoming and outgoing phone calls with clients to verify information, confirm orders, and clarify lab specifications.
• Update client sample specifications and changes in the LIMS system using a computer, ensuring all information remains current and accurate.
• Register and log daily samples into the LIMS system via computer using tags or QR codes, ensuring each sample is properly identified and tracked.
• Perform sample receiving and sample login, confirming that all samples are correctly labeled and match the accompanying documentation.
• Verify that results data and sample data match, ensuring data integrity before evaluation or report release.
• Add new customers and machine compartments to the database and verify customer addresses or machine ownership as needed.
• Complete manual data entry for sample information, test data, and client records with a high degree of accuracy.
• Ensure test data is complete, correct, and ready for evaluation in accordance with lab guidelines and client specifications.
• Sort the lab’s daily run of customer reports and prepare feedback copies of sample reports for distribution each day.
• Log Level II coolant samples and coordinate shipping of these and other samples for additional test work.
• Assist in shipping samples to external or internal testing locations, following established procedures and timelines.
• Support the preparation and distribution of warranty letters as needed.
• Assist in invoicing special sample services and ensuring related documentation is accurate and complete.
• Perform various administrative tasks to support the lab, including filing, organizing records, and maintaining documentation.
• Follow standard operating procedures (SOPs) and lab guidelines for sample handling, data entry, and documentation.
• Record lab data and customer analysis specifications accurately to support quality control and data analysis.
• Work efficiently in a high-volume environment where the lab processes approximately 1,000 to 1,100 samples per day, managing approximately 300 to 350 samples per day once fully trained.
• Maintain strong attention to detail and speed, balancing productivity with accuracy in all tasks.
• Collaborate with the lab team to prioritize and re-prioritize tasks throughout the day to meet client deadlines.
• Communicate proactively with colleagues and leadership, asking questions when clarification or assistance is needed.
• Participate in cross-training opportunities as available to broaden skills and support overall lab operations.
• Shadow senior lab clerks during training to learn processes, workflows, and best practices.

Essential Skills

• Experience conducting sample login into a Laboratory Information Management System (LIMS) in a third-party analytical lab is highly preferred.
• High school diploma, GED, or associate’s degree.
• Clerical or administrative experience with data entry and record keeping.
• Customer service experience, including communicating with clients by phone and email.
• Ability to manage many tasks at one time and prioritize and re-prioritize quickly in a deadline-driven environment.
• Strong attention to detail with the ability to work quickly and accurately.
• Ability to follow standard operating procedures (SOPs) and lab guidelines consistently.
• Comfort working in a production-oriented lab environment that processes a high volume of samples daily.
• Proficiency with computers and data entry, including working with databases and LIMS or similar systems.
• Strong communication skills and the ability to work as part of a team.
• Ability to take direction well without taking feedback personally and to apply constructive performance feedback.
• Mechanical aptitude or interest to understand the equipment being supported, enabling better interpretation of sample context.
• Ability to record accurate notes and data for client specifications and analysis.
• Dependability and willingness to work hard, learn new tasks, and adapt to changing priorities.
• Comfort with repetitive tasks while maintaining focus and accuracy.

Additional Skills & Qualifications

• Experience working in a laboratory, quality control, or wet chemistry environment.
• Background in a third-party analytical lab handling sample login and LIMS data entry.
• Exposure to quality assurance practices, including verification of data accuracy and completeness.
• Administrative skills such as organizing documents, sorting reports, and managing paperwork.
• Experience working with lab supplies, sample receiving, and sample logging procedures.
• Ability to follow and understand customer analysis specifications and support data analysis workflows.
• Team-oriented mindset, with the ability to collaborate in a closely coordinated lab environment.
• Willingness to receive cross-training in other lab functions to support organic growth and career development.
• Interest in progressing into roles such as advanced lab clerk or evaluator after demonstrating strong performance, typically around one year.
• Comfort working in an introverted, business-focused team environment where the primary focus is on getting the work done efficiently.
• Adaptability to a steadily busy, non-cyclical workload in a growing operation.

Work Environment

This role is based in an industrial laboratory that supports predictive maintenance by testing used oil and diesel fuel samples from client equipment. The lab operates in a high-volume, production-focused environment, processing approximately 900 to 1,100 samples per day according to client specifications and deadlines. The assigned shift is Monday through Friday from 7:00 a.m. to 3:30 p.m., with some flexibility to adjust to 8:00 a.m. to 4:30 p.m. if needed. The Lab Clerk works at a desk adjacent to the lab and initially shadows a senior lab clerk to learn processes and workflows.

This is a Contract to Hire position based out of Aurora, CO.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Aurora,CO.

This position is anticipated to close on Jun 9, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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