Clinical Site Budget Manager

Job Title: Clinical Site Budget Manager

Job Description

The Study Contract Manager plays a key role in driving costings and contracts with US clinical research sites. This position focuses on negotiating site budgets and agreements for clinical trials, developing and managing contracts and annexes with investigators, institutions, and external vendors, and ensuring that all practices remain ethical, fair, and compliant. The primary responsibility is to lead site budget and agreement negotiations that support efficient study start-up and ongoing clinical operations.

Responsibilities

• Adapt global agreement templates for local use in alignment with local requirements and standard operating procedures.
• Develop and negotiate clinical site budgets based on Fair Market Value principles.
• Negotiate contract language and budgets with clinical study sites to reach mutually acceptable terms.
• Act as the main point of contact and interface with Legal when necessary to ensure the integrity of each agreement.
• Maintain up-to-date status of agreements, budgets, issues, payments, amendments, and related communications for the duration of each study.
• Ensure final contract documents accurately reflect the agreements reached during negotiations.
• Ensure all agreements are executed in a timely manner to support efficient site start-up timelines.
• Support internal and external audit activities related to contracts and budgets.
• Ensure compliance with the company’s Code of Conduct and policies related to people, finance, technology, and security.
• Ensure all executed contracts and related documentation are properly filed and maintained in the Trial Master File (TMF).
• Consistently follow up with and chase sites for required information and documentation to drive quicker timelines and remove bottlenecks.

Essential Skills

• Minimum 2–4 years of experience in site contract and site budget negotiation, including at least 1 year at a CRO or sponsor level.
• Minimum 2 years of hands-on site contract and site budget negotiation experience.
• Minimum 1 year of experience with GrantsPlan and/or GrantManager software or similar tools.
• Excellent knowledge of international guidelines, including ICH-GCP.
• Basic knowledge of GMP/GDP.
• Good knowledge of relevant local regulations governing clinical research and contracting.
• Basic understanding of the drug development process.
• Good understanding of clinical study management, including monitoring, study drug handling, and data management.
• Strong project management and organizational skills, with the ability to proactively follow up with sites and drive timelines.
• Excellent attention to detail in reviewing and finalizing contracts and budgets.
• Good written and verbal communication skills to collaborate effectively with internal and external stakeholders.
• Strong negotiation skills for both budget and contract language.

Additional Skills & Qualifications

• Bachelor’s degree in a related discipline, preferably in life sciences, law, finance, or an equivalent qualification.
• Experience with GrantManager, GrantsPlan, or similar grant and budget management systems, with knowledge of Fair Market Value concepts that can translate to internal tools.
• Ability to manage multiple contracts and timelines simultaneously in a fast-paced clinical research environment.

Work Environment

This is a remote position, with a strong preference for candidates located in Eastern or Central time zones to support effective collaboration and availability for calls with teams in Poland and the United Kingdom. The role operates in a professional, deadline-driven clinical research environment that relies heavily on contract management systems and tools such as GrantManager or GrantsPlan, as well as internal platforms for budget and agreement tracking. Work is primarily computer-based, involving frequent virtual meetings, email communication, and coordination across global time zones. The position offers a salaried structure with three weeks (15 days) of paid time off, 14 holidays, and eligibility for additional benefits at the one-year anniversary, within a stable group that has demonstrated long-term continuity and no history of layoffs or budget cuts over several years.

This is a Contract position based out of Wilmington, DE.

The pay range for this position is $39.90 - $45.70/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on May 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $40 - $46