Administrative Specialist

Administrative Specialist (Payroll & Accounting)

Position Overview

We are seeking an experienced Administrative Specialist to support our operations team with a blend of administrative, payroll, and accounting responsibilities. This role is ideal for a detail-oriented professional with strong ADP Workforce Now experience, payroll processing expertise, and the ability to thrive in a fast-paced professional services environment. Experience within the Architecture, Engineering, and Construction (AEC) industry is highly preferred.

Key Responsibilities

• Process and administer full-cycle payroll accurately and on time using ADP Workforce Now.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Review payroll data for accuracy, including timesheets, earnings, deductions, taxes, and employee changes.
• Support accounting operations through data entry, reconciliations, reporting, and other administrative functions.
• Utilize advanced Excel functions and formulas to analyze payroll and accounting data.
• Assist with employee payroll inquiries and resolve discrepancies in a timely manner.
• Ensure compliance with FLSA regulations, payroll tax requirements, wage and hour laws, and company policies.
• Provide administrative support to the operations team as needed.
• Generate payroll, labor, and financial reports for leadership and internal stakeholders.

Required Qualifications

• Associate’s degree or higher in Business Administration, Accounting, Finance, or a related field, or equivalent professional experience.
• Hands-on experience with ADP Workforce Now is required.
• Experience processing full-cycle payroll for 250 employees and/or multiple payroll cycles.
• Strong understanding of payroll tax regulations, wage compliance requirements, and FLSA guidelines.
• Proficiency in Microsoft Excel, including formulas, reporting, and data analysis.
• Strong attention to detail, organizational skills, and ability to manage confidential information.

Preferred Qualifications

• Experience within the Architecture, Engineering, and Construction (AEC) or professional services industry.
• Familiarity with project-based labor tracking, billable hours, and/or prevailing wage environments.
• Prior accounting, bookkeeping, or finance support experience.

Key Skills

• ADP Workforce Now
• Full-Cycle Payroll
• Payroll Compliance
• Accounting Support
• Microsoft Excel (Formulas & Reporting)
• Data Entry
• Administrative Support
• Clerical Operations
• Payroll Tax & Wage Compliance

Experience Level: Intermediate

This position offers the opportunity to play a critical role in supporting both payroll and accounting functions while contributing to the success of a growing operations team.

This is a Permanent position based out of Forest Hills, NY.

The pay range for this position is $65000.00 - $95000.00/yr.

Full benefits package including medical, dental, vision and 401k

This is a hybrid position in Forest Hills,NY.

This position is anticipated to close on Jul 15, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $65,000 - $95,000