Administrative Services Assistant

This full-time, contract position offers professional and confidential administrative support, data entry, and tracking within the Systems Engineering organization in the Transmission Engineering & Technical Services division. Your role will support several sub-organizations, ensuring seamless administrative operations across the board.

Responsibilities

• Provide confidential administrative and clerical support for managers and staff.
• Greet and screen visitors, manage appointments, and direct inquiries to appropriate personnel.
• Draft, edit, and proofread documents and presentations using Microsoft Office Suite.
• Ensure timely compliance with administrative policies and action items.
• Attend meetings, prepare agendas, and record minutes.
• Screen and process incoming and outgoing correspondence.
• Maintain communication channels to ensure smooth information flow.
• Perform faxing, scanning, photocopying, and printing services coordination.
• Update and maintain desk reference manuals and SharePoint sites.
• Back up Tier II and IV Administrative Assistants as needed.
• Assist with onboarding, training, and personnel documentation.
• Coordinate and schedule meetings, conferences, and travel arrangements.
• Manage time and attendance reporting for federal personnel.

Essential Skills

• High school diploma or equivalent.
• 6 years of demonstrated administrative/clerical experience.
• 4 years of experience with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Intermediate skills with SharePoint or similar systems.

Additional Skills & Qualifications

• Associate’s or Bachelor’s Degree in Office Administration/Management, Business Administration/Management, or related field preferred.
• Strong organizational and communication skills.
• Ability to work independently and collaboratively in a team environment.

This is a Contract position based out of Vancouver, WA.

The pay range for this position is $36.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Vancouver,WA.

This position is anticipated to close on Apr 29, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $36 - $41