Project Administrator

Project Administrator Long Beach, California, USA category Architecture, Environmental, & Civil 25 USD - 38 USD/hour Job Title: Project Administrator Job Description We are seeking a detail-oriented Administrative Project Support professional to provide critical operational and financial support across multiple sister companies. This role plays a key part in keeping projects, work orders, and accounting processes organized and running smoothly within a fast-paced industrial environment supporting Oil & Gas and steel solutions for a variety of industries. This is a long-term contract-to-hire opportunity with growth potential for someone who enjoys being a dependable support partner across teams. If interested in being considered, send an updated resume to Savannah Davis at: savdavis@ actalentservices.com Responsibilities Provide administrative and project support across multiple affiliated companies. Perform data entry related to work orders, projects, and accounting records. Support Accounts Receivable and Accounts Payable processes. Assist with invoice tracking, documentation, and reconciliation using QuickBooks. Manage and update work orders and maintenance records. Utilize FIIX (PM/Fleet maintenance software) to support preventative maintenance and asset tracking. Coordinate information between accounting, operations, and project teams. Maintain accurate records, files, and reporting to meet day-to-day administrative needs as projects progress. Essential Skills 1+ years of experience in administrative support, project coordination, or office operations. Basic working knowledge of QuickBooks or similar software. Strong data entry skills with high attention to detail. Ability to support multiple teams or business units simultaneously. Comfortable working in an industrial, manufacturing, or operations-driven environment. Additional Skills & Qualifications Experience with FIIX or other CMMS / PM / fleet software. Exposure to Oil & Gas, steel, or industrial services environments. Contract-to-hire experience and interest in long-term growth. Work Environment The position is based in an industrial office setting with close collaboration between people and teams. The role offers long-term stability with a clear path to permanent employment, exposure to multiple sister companies and industries, and the opportunity to build broad administrative, accounting, and operational experience in a collaborative team environment with hands-on involvement in projects. Job Type & Location This is a Contract to Hire position based out of Long Beach, CA. Pay and Benefits The pay range for this position is $25.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Long Beach,CA. Application Deadline This position is anticipated to close on Apr 17, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.