HR Coordinator

Overview

ACS Professional Staffing is looking for an employee to work on-site with our This HR Coordinator will support full-cycle recruiting and onboarding activities, coordinate interviews, candidate communications, assessments, and employment screening processes, while maintaining confidential personnel records. The ideal candidate will have experience in administrative or HR functions, strong customer service and communication skills, proficiency with Microsoft Office and ATS platforms, and the ability to manage multiple priorities with a high level of accuracy and confidentiality. This full-time position is located in Everett, WA.

Pay range: $27.05 - $29.69

Benefits

• Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Other benefits include the following: Calm App, LifeBalance Discount Program
  
  

Responsibilities:

• Support recruitment and onboarding efforts:
• Schedule interviews and intake meetings
• Enter data into Applicant Tracking System (ATS)
• Collaborate with internal partners to extend job offers
• Communicate status updates to applicants - Schedule and deliver tests for safety sensitive positions and process drug and alcohol program documents
• Present at information sessions and other assigned meetings
• Manage and monitor contingencies like background checks, driving records, references, drug and alcohol requirements, etc.
• Acts as a panelist for candidate interviews
• Administers candidate assessment process, including acting as liaison with vendor, communicating results to individuals and managing tracking and reporting requirements.
• Maintain department files and process personnel records that are confidential and sensitive in nature. Processing various other HR related programs. Making information packets.
• Provide customer service to employees, candidates, and the general public. Reply to any HR-related inquiries in a timely, professional, and welcoming manner. Answering phones and emails.
  
  

Requirements:

• 2 years of administrative, recruiting, scheduling, or human resources experience.
• 2 years of experience handling sensitive, confidential, or privileged information.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent public speaking and presentation abilities.
• Strong customer service skills with the ability to interact professionally with diverse audiences.
• Ability to manage multiple priorities and adapt to changing deadlines and business needs.
• Strong organizational, data management, and recordkeeping skills.
• High attention to detail and accuracy.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work effectively with cross-functional teams.
• Strong critical thinking and problem-solving skills.
• Knowledge of general office procedures, business etiquette, and customer service principles.
• Understanding of proper procedures for handling confidential documents and records.
• Experience fostering an inclusive and collaborative workplace environment.
• 1 year of experience using an Applicant Tracking System (ATS) or supporting full-cycle recruitment.
• Experience with iCIMS, PeopleSoft, or similar ATS/HRIS platforms.
• Experience hosting Zoom or Microsoft Teams meetings, including breakout rooms and presentations.
• Experience presenting information to diverse audiences.
  
  

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com