Office Administrator & Accounting Coordinator

About AcroMat LLC

AcroMat designs and manufactures industrial-grade, custom anti-fatigue mats for standing workers in manufacturing, food processing, and retail. Through AcroSketch — our industry-leading online custom mat builder — we deliver mats to any shape, any size, with no compromises.

No sinking. No curling. No cutting corners. Just mats that outperform and outlast — backed by a Lifetime Warranty and trusted by some of the world's leading brands.

Besides our competitive base salary, we also offer a competitive benfit package including:

• Health, dental, and vision insurance
• Paid time off and holidays
• Paid Birthday holiday
• One paid day floating holiday per year

Our Values:

BRING CONTAGIOUS ENERGY - We embody warmth, compassion, and positivity with every interaction. We uplift our team and delight our customers.

MAKE GOOD THINGS HAPPEN - We take a responsible, proactive approach to make good things happen instead of waiting for things to happen.

PIONEER NEW PATHS - "Good enough" isn't in our vocabulary. We are constantly pushing boundaries, iterating, and finding new and better ways to add value.

CHAMPION WHAT'S RIGHT, ALWAYS - Integrity isn't just a value - it's our foundation. We lead with honesty and accountability, even when no one is watching.

Why AcroMat?:

1. Innovation – We're not a mat company that takes orders. We're a custom ergonomic solution provider working with brands like John Deere, Toyota, Medtronic, and Cargill to protect the people on their floors.

2. Know the Score – No bottlenecks, no barriers. Every team member knows how the company is performing and how their role contributes. Transparency is how we grow.

3. Feel Like an Owner – We're a small, family-owned business. Monthly profit-sharing means when we win, you win. Your contributions matter here.

4. Flexibility – This role is based in our Lakeville, MN office. But you are more than a name tag. When life needs you more than work, we'll do whatever we can to make it work.

5. Profit-Sharing – When the company does well, we all do well. Monthly profit-sharing is our way of saying thank you.

Ready to outhustle the competition? Let's talk.

Position Summary

We are seeking a highly organized and detail-oriented Office Administrator & Accounting Coordinator to oversee the daily administrative functions of our office while supporting the company's accounting and finance operations. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping an organization running smoothly.

The successful candidate will be responsible for office administration, customer and vendor communication, and core accounting functions including Accounts Receivable, Accounts Payable, reconciliations, and financial recordkeeping.

Responsibilities

Office Administration

• Manage daily office operations and administrative activities
• Answer phones and direct customer inquiries professionally
• Greet visitors and coordinate meetings
• Maintain office supplies and equipment
• Process incoming and outgoing mail and packages
• Maintain electronic and paper filing systems
• Assist with HR administration, onboarding, and employee documentation
• Coordinate travel arrangements and company events as needed
• Support management with special projects and reporting

Accounting & Finance

• Process Accounts Receivable, including invoicing, collections, and cash application
• Process Accounts Payable, including vendor invoices, payment preparation, and statement reconciliation
• Reconcile bank and credit card accounts
• Assist with month-end closing activities
• Prepare financial reports and spreadsheets
• Maintain accurate accounting records and supporting documentation
• Assist with budgeting and cash flow tracking
• Support external accountants during month-end and year-end processes
• Ensure compliance with company policies and accounting procedures

Customer & Vendor Support

• Communicate with customers regarding invoices and payment status
• Work with vendors to resolve billing discrepancies
• Maintain accurate customer and vendor records
• Support internal departments with administrative and financial requests

Qualifications

Required:

• 2 years of office administration experience
• 2 years of accounting or bookkeeping experience
• Strong understanding of Accounts Receivable and Accounts Payable
• Proficiency with Microsoft Office, particularly Excel
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize multiple responsibilities independently

Preferred:

• Experience with ERP/accounting software (Acumatica experience is a plus)
• Manufacturing or distribution industry experience

What We're Looking For

The ideal candidate is:

• Organized and dependable
• Financially minded and detail-oriented
• Proactive and self-motivated
• Customer-focused
• Comfortable working in a small business environment where teamwork is essential
• Someone who enjoys improving processes and finding efficiencies