What are the responsibilities and job description for the Administrative Assistant position at Acro Service Corp?
Job Title: Administrative Assistant
Duration: 06 Months
Location: Boston, MA 02116
Pay Rate: $30/hr on w2 without any benefits
JOB DESCRIPTION:
Responsibilities:
- Serve as an administrative assistant and provide direct support , and other designated Safety Division staff as needed at South Station
- Assist with finalizing PowerPoint presentations, reports and other materials, making copies/coordinating with printing services, and entering/sending documents for signature via DocuSign.
- Draft agendas, itineraries, and other Safety correspondence and documentation.
- Assist with scheduling internal and external meetings and maintaining the Safety Management departmental calendars for South Station managers.
- Help facilitate the ordering, inventorying, and delivery of supplies, promotional safety materials and equipment. Assist with entering requisitions, receiving, and invoices, as needed.
- Produce and distribute correspondence, meeting minutes, memos, and other communications.
- Support safety training and safety events, including:
- Sending invitations, notifications
- Responding to questions and following up on comments
- Scheduling rooms/space
- Ordering food and supplies
- Making copies of training/event materials
- Staffing events and taking meeting notes
- Assist with Document Management upgrade/transition/requisitions, including migration to approved report/document templates, file and folder naming conventions, and archiving.
- Serve as the main point of contact for greeting visitors.
- Complete projects and special assignments as requested by directors and senior level staff.
- Support and enhance the administrative needs of senior leadership by helping to carry out the organization’s mission, goals, and objectives.
Core skills include:
- Experience coordinating calendars using Outlook/Teams and scheduling meetings.
- Excellent written and oral communication skills, strong attention to detail, high level of
organization, problem solving and planning skills.
- Outlook as well as experience with a variety of software-based systems.
- Advanced level skills in Excel to perform data collection, analysis, trending, and reporting functions.
- Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager
Salary : $25 - $30