Project Support Coordinator

Position Description

Provides administrative, analytical, and coordination support for Vendor Management and project/PMO activities. The role supports day-to-day business operations while tracking vendor and project information, including SOW deliverables, milestones, due dates, scope/date changes, documentation, and potential vendor onboarding.

The ideal candidate is more than a traditional administrative assistant and has experience supporting a project team, PMO, vendor management, procurement, supply chain, or contracting function.

Key Responsibilities

• Track SOW deliverables, milestones, deadlines, scope changes, and vendor activities.
• Maintain vendor, project, contract, and onboarding records.
• Gather, organize, and process business/technical information.
• Prepare standard reports and maintain tracking tools.
• Support project teams/PMO with coordination, documentation, and follow-up.
• Assist with vendor, procurement, supply chain, and contracting activities.
• Maintain accurate files, records, correspondence, and business documentation.
• Communicate with internal teams and external vendors to obtain and relay information.
• Provide general office and administrative support as needed.

Minimum Qualifications

• High school diploma/equivalent and some clerical, administrative, project coordination, or related experience preferred.
• Proficiency with standard desktop software, including Microsoft Office.
• Strong organization, attention to detail, communication, and follow-up skills.
• Ability to maintain accurate records and manage multiple deadlines.
• Preferred: Project/PMO support, Vendor Management, Supply Chain, Procurement, or Contract/SOW experience.