What are the responsibilities and job description for the Accounts Receivable Specialist position at ACRELEC?
Acrelec is a global technology leader revolutionizing the in-store experience. Since pioneering the self-order kiosk with McDonald's in France in 2004, we've been at the forefront of designing innovative software and hardware solutions for restaurants and retail. Our 'click and collect' solution was another industry first. With a mission to automate and enhance brick-and-mortar stores through digitalization, we've achieved over 80,000 kiosk installations across 70 countries. Our two manufacturing plants and 110 software developers drive our success. Headquartered in Pittsburgh, PA, with a Global Innovation Center in Chicago's West Loop, we're committed to delivering exceptional experiences for both customers and operators.
Acrelec Americas is looking for a highly organized and detail-oriented Accounts Receivable Specialist to join our finance team. The successful candidate will be responsible for the timely and accurate processing of cash receipts, managing credit collections, performing bank reconciliations, and providing essential backup support for the invoicing process.
Responsibilities:
Cash Payment Application
- Accurately and timely process all incoming customer payments (checks, wires, ACH, credit cards) to the correct customer accounts and invoices within the accounting system.
- Investigate and resolve payment discrepancies, including short payments, overpayments, and unapplied cash.
- Coordinate with the sales and Order Management teams to obtain necessary remittance information.
Credit Collections
- Manage a portfolio of customer accounts, proactively contacting customers via phone, email, and mail to ensure timely payment of outstanding invoices.
- Document all collection efforts and communications accurately in the customer's account file.
- Identify and escalate complex or high-risk collection issues to management.
- Assist with the preparation of weekly/monthly aging reports and collection forecasts.
Bank Reconciliations
- Perform daily/weekly/monthly reconciliation of bank statements to the general ledger, focusing specifically on cash receipts and disbursements.
- Identify and resolve outstanding items and discrepancies promptly.
- Prepare and process necessary journal entries related to the bank reconciliation process.
Invoicing Backup and Support
- Serve as backup for the primary invoicing function, learning all steps of the process to ensure business continuity.
- Assist with generating and distributing customer invoices, ensuring accuracy and adherence to company policies.
- Maintain accurate customer master data, including billing addresses and contact information.
General Accounting & Administration
- Assist with month-end closing procedures as they relate to accounts receivable and cash.
- Maintain organized and accessible accounts receivable files and documentation.
- Adhere to internal controls and financial policies and procedures.
Qualifications:
- Proven experience in an Accounts Receivable, Bookkeeping, or similar financial role.
- Solid understanding of basic accounting principles.
- Demonstrated proficiency in cash application and collections.
- Experience performing bank reconciliations.
- High level of proficiency with Microsoft Excel (e.g., VLOOKUPs, pivot tables) and accounting software (e.g., NetSuite (a plus), Oracle, QuickBooks).
- Excellent communication (written and verbal) and interpersonal skills.
- Strong attention to detail and problem-solving abilities.