Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Onsite - Orlando, FL

Employment Type: Full-Time

Work Status: Non-Exempt

Reports To: Corporate Accounting Manager

Company Overview

Acousti is a leading provider of drywall and acoustical ceiling solutions, offering top-tier construction services across commercial and residential markets. With over 75 years of excellence, innovation, and safety, our success is built on a foundation of teamwork, professionalism, and high standards.

Your Role at Acousti

This role is responsible for the processing of invoices and payments a selection of branches from the corporate office. This role assists the corporate AP team in making timely and accurate payments, maintains vendor relationships, communicates with their branch(es) maintaining accurate records, works with their branch(es) to ensure invoices are being processed timely and supports the overall performance of the Corporate Accounting team. You will assist the broader accounting team in ensuring smooth financial workflows and contributing to the integrity of our accounts payable processes.

Responsibilities

• Invoice Processing: Verify, review, and process invoices, check requests, and expense reports. Converting from PO's when applicable. Process and audit Expense reimbursements for their respective branch(es) in both Sage intact and Miter. Verify tax is calculated correctly and making adjustments or posting use tax as needed.
• Collaboration: Work closely with their respective branch(es) team to maintain PO/invoice approval workflows, address discrepancies and process subcontractor PO's and pay applications.
• Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
• Vendor Management: Communicate with vendors to address payment inquiries and issues. Maintain vendor account information for accuracy.
• Communication: Responds to emails within 24 hours. Keeps an open and professional line of communication with internal and external stakeholders.
• Payment Processing: Making sure critical funding issues required by their branch(es) are addressed on the weekly CFR report.
• Record Keeping: Maintain accurate records of all accounts payable transactions. Review assigned vendor statements to ensure accounts match.
• Compliance: Ensure compliance with company policies and procedures, as well as relevant regulations.
• Support: Assist with month-end closing and year-end audit processes. Provide feedback and suggestions towards process improvements. Assist, as needed, with ad-hoc reports, tasks or other miscellaneous needs from the management team.
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What We're Looking for in You

Required Qualifications:

• 2 years of experience in accounts payable or general accounting support
• Proficiency in accounting software (e.g., Sage, SAP, Oracle), intermediate Excel skills, attention to detail, and excellent communication skills.
• High school diploma or equivalent; associate's degree in accounting or related field preferred
• Basic knowledge of accounting systems and Microsoft Excel
• Strong attention to detail and high level of accuracy
• Ability to organize workload and meet deadlines in a fast-paced environment
• Excellent communication and interpersonal skills

Preferred Qualifications:

• Experience in construction industry accounting
• Familiarity with Sage Intacct or similar ERP platforms

Why Join Acousti?

We invest in our people and foster a culture of growth and collaboration. As an AP Clerk, you'll enjoy:

• Competitive Pay
• Comprehensive Benefits Package (Medical, Dental, Vision)
• 401(k) with Company Match
• Company-Paid Life Insurance and Disability Coverage
• Paid Time Off & Paid Holidays
• Supplemental Insurance Options
• Career Development Opportunities
• Team Events and Employee Recognition Programs

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Acousti Engineering is at-will.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))