What are the responsibilities and job description for the Human Resources and Payroll Specialist position at AchieveKids?
Human Resources and Payroll Specialist at AchieveKids
Application Deadline
Until Filled
Date Posted
Contact
16504941200 142
Number of Openings
Salary
$26.00 - $36.00 Per Hour
Add'l Salary Info
Length of Work Year
Employment Type
About the Employer
For over 65 years, AchieveKids has offered a place where acceptance is key to our community. AchieveKids specializes in creating learning for students ages 5 to 22 with severe emotional and/or developmental disabilities including autism spectrum disorder, intellectual disabilities, mood, disruptive behavior, and anxiety disorders. Our innovative teachers, paraprofessionals, behavioral health team, and speech therapists work collaboratively to create opportunity and independence in the lives of the students in our community. This interdisciplinary team becomes a skillful problem solving group that instructs, guides and assists these students toward greater independence and self-reliance, enabling a path to a brighter future. With a campus in Palo Alto and in San Jose, we serve multiple school districts throughout the Bay Area. AchieveKids is committed to supporting high quality, inclusive practices in our schools and programs. The diversity of our workforce and Board of Directors is essential and we are committed to diversity, equity, and inclusion throughout our company to ensure a wide range of experiences, perspectives, and skills to drive innovation and creativity, enhance decision-making, and provide better solutions.
Job Summary
Job Summary
The Human Resources and Payroll Specialist is a full-time non-exempt position, and reports to the Head of Operations. This is a confidential non-union position. You will facilitate and perform functions of the AchieveKids HR and payroll processes, including but not limited to employee relations, benefits coordination, leave of absence management, time clock management/correction, integration of time off, and assisting in payroll resolutions. In addition, this position will assist in weekly and monthly accounting operations. This position must be available to work at both AchieveKids campuses.
Requirements / Qualifications
Payroll & Human Resources Functions Process payroll bi-weekly and distribute checks to employees.* Maintain, monitor, and manage employee time cards and time off policies and requests.* Coordinate with staff and supervisors on time clock corrections.* Collaborate with Human Resources in payroll problem resolution.* Ensure accuracy in pay data, deductions, and retirement matches.* Reconcile compensation and year-end payroll reports. Provide YTD payroll registers to include all gross wages, deductions, loans, and matches.* Prepare census report of employee data. * Provide onboarding training and offboarding support. * Review benefits enrollment and billing. * Maintain confidential employee files. * Accounting Functions Manage and maintain vendor list of all account payables.* Process accounts payable weekly including, but not limited to contractor, vendor, and carrier invoices, staff reimbursement requests, etc.* Prepare journal entries and record in QuickBooks for payroll cash transfer, payroll register entries, retirement plan contributions, etc. for approval.* File accounting paperwork weekly.* Maintain Disbursement Journal and database for asset addition and deletion.* Prepare and assist in filing business license, annual sales tax, 1099, 1096, and other accounting and IRS forms.* Prepare, coordinate, and assist with financial audits.* Assist with monthly, quarterly, and annual closings. * Assist Accountant at fiscal year-end, including contract preparation, year-end filing, and financial audit preparation.* Assist in preparation of various contracts: master contracts, Individual Service Agreements (ISA), or others.*
QUALIFICATIONS Associates degree preferred, or equivalent experience 3-5 years of experience in Human Resources with 3-5 years of payroll experience Experience with QuickBooks, Paylocity, Microsoft Excel, and Microsoft Word Ability to plan ahead, multitask, prioritize, meet deadlines, and work independently Maintain a high degree of confidentiality to all information and strictly adhere to the confidentiality policy Effective oral and written communication skills Ability to function as part of an interdisciplinary team Criminal record clearance or formal exemption. Tuberculosis risk assessment clearance within 60 days before hire and every four years thereafter.
Requirements / Qualifications
Payroll & Human Resources Functions Process payroll bi-weekly and distribute checks to employees.* Maintain, monitor, and manage employee time cards and time off policies and requests.* Coordinate with staff and supervisors on time clock corrections.* Collaborate with Human Resources in payroll problem resolution.* Ensure accuracy in pay data, deductions, and retirement matches.* Reconcile compensation and year-end payroll reports. Provide YTD payroll registers to include all gross wages, deductions, loans, and matches.* Prepare census report of employee data. * Provide onboarding training and offboarding support. * Review benefits enrollment and billing. * Maintain confidential employee files. * Accounting Functions Manage and maintain vendor list of all account payables.* Process accounts payable weekly including, but not limited to contractor, vendor, and carrier invoices, staff reimbursement requests, etc.* Prepare journal entries and record in QuickBooks for payroll cash transfer, payroll register entries, retirement plan contributions, etc. for approval.* File accounting paperwork weekly.* Maintain Disbursement Journal and database for asset addition and deletion.* Prepare and assist in filing business license, annual sales tax, 1099, 1096, and other accounting and IRS forms.* Prepare, coordinate, and assist with financial audits.* Assist with monthly, quarterly, and annual closings. * Assist Accountant at fiscal year-end, including contract preparation, year-end filing, and financial audit preparation.* Assist in preparation of various contracts: master contracts, Individual Service Agreements (ISA), or others.*
QUALIFICATIONS Associates degree preferred, or equivalent experience 3-5 years of experience in Human Resources with 3-5 years of payroll experience Experience with QuickBooks, Paylocity, Microsoft Excel, and Microsoft Word Ability to plan ahead, multitask, prioritize, meet deadlines, and work independently Maintain a high degree of confidentiality to all information and strictly adhere to the confidentiality policy Effective oral and written communication skills Ability to function as part of an interdisciplinary team Criminal record clearance or formal exemption. Tuberculosis risk assessment clearance within 60 days before hire and every four years thereafter.
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Comments and Other Information
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Salary : $26 - $36