What are the responsibilities and job description for the Clerk, Data Processing position at Achieve Early College High School?
PRIMARY PURPOSE:
Process and maintain student attendance records; enter and update PEIMS information; assist with student registration; work independently and perform work of a general office nature which assists with the smooth operation of the campus.
QUALIFICATIONS:
Education/Certification:
High School Diploma or GED
Two (2) years of college or business/technical school, preferred
Special Knowledge/Skills:
Working knowledge of computers and related software
Ability to communicate effectively both in English and Spanish orally and in writing preferred
Ability to work independently and manage multiple assignments
Strong organizational and interpersonal skills
Experience:
Minimum of (2) two years of general office experience, preferably in a public education environment
Days: 222
Hourly Pay Range:
Minimum: $15.80
Maximum: $22.04
Note: Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.
MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:
1. Assist in the registration and withdrawal process of students.
2. Post enrollment, withdrawals and attendance in the computer on a daily basis.
3. Verify student attendance and other data with campus/district personnel on a periodic basis.
4. Document, reconcile, and maintain student data.
5. Maintain a written log of student enrollment, withdrawals and absences.
6. Receive, record and file absence excuses from students.
7. Maintain contact with parents, district personnel, and outside agencies regarding student data.
8. Enter and update PEIMS information (students).
9. Generate reports as required or requested by campus, district, state or federal personnel.
10. Assist with student records.
11. File and store all necessary documents for safekeeping and future use.
12. Assist with the input and maintenance of OCR data.
13. Code LEP/Bilingual/ESL students.
14. Enter and update report card data/progress reports.
15. Assist other office staff as appropriate - principal’s secretary, nurse, receptionist; answer phones/administer medication to ill students.
16. Follow McAllen ISD customer service standards.
17. Perform other duties assigned by immediate supervisor (primary evaluator).
SUPERVISORY RESPONSIBILITIES:
None
EQUIPMENT USED:
Computer, typewriter, copiers, fax machine and other office machines
WORKING CONDITIONS:
Mental Demands:
Reading ability to perform basic compilations; ability to communicate effectively both verbally and in writing; maintain emotional control under stress
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged sitting and use of computer; working with frequent interruptions