HR & ACCOUNTING SPECIALIST

Are you looking for a career, not just a job? Look no further as Ace Technologies, LLC is the place for you! Ace Technologies is a full-service integrator. While our roots are in industrial controls, Ace Technologies has grown into Video Surveillance, Fire Alarm and Mass Notification, Telecom and Networking, and Audio Visual and Aerial Survey and Photography just to name a few. As technology constantly evolves, so do we. Ace Technologies stays on the cutting edge of business technology. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Technologies is growing bigger in business each year and has no signs of slowing down!

BENEFITS ARE THE GAME CHANGER!

We offer a comprehensive benefits package designed to assist our employees and their families with their financial security, health and well-being. In addition to a competitive base pay, we offer a variety of benefit programs.

Health, Life, Dental ,Vision Plans, PTO, Holiday Pay and more

401(k) Program with a Company Match

Apprenticeship Programs and Workforce Development Opportunities

Employee corporate discounts and Tool Purchase Programs

General Summary

The HR & Accounting Specialist is responsible for supporting the organization’s human resources, financial operations, and administrative functions. This role plays a key part in coordinating recruitment and workforce development efforts and maintaining accurate financial records.

This position works closely with leadership, employees, and external partners to support hiring initiatives, assist with accounting processes, and maintain compliance with company policies. The HR & Accounting Specialist serves as a central resource for both employee-related and financial activities, ensuring efficiency, accuracy, and professionalism across all functions.

Preferred Job Skills

• Strong knowledge of accounting processes including billing, reconciliation, and reporting
• Understanding of HR practices including onboarding, benefits, and employee relations
• Ability to support recruitment and workforce development initiatives
• Strong organizational and time management skills with ability to handle multiple priorities
• High level of professionalism and confidentiality
• Strong communication and interpersonal skills
• Proficiency in accounting systems, HR systems (BambooHR preferred), and Microsoft Office (especially Excel)
• Detail-oriented with strong problem-solving abilities
  
  

Mandatory Hiring Requirements

References, Background Check, Drug Screen Testing, Valid Driver’s License.

Responsibilities

Human Resources & Recruitment

• Support recruitment and retention efforts by coordinating with leadership on staffing needs
• Conduct reference and background checks for candidates
• Coordinate interview scheduling and hiring logistics
• Assist with onboarding and new employee orientation processes
• Maintain employee records including hires, terminations, transfers, and promotions
• Assist employees with benefits enrollment and HR-related questions
• Interpret and communicate HR policies, procedures, and guidelines
• Support workforce development initiatives and training tracking
• Coordinate exit interviews and provide feedback to leadership
  
  

Financial & Accounting Operations

• Maintain accurate financial records through data entry, reconciliation, and reporting
• Support contract billing with operations and corporate teams
• Verify payments and resolve discrepancies in billing and financial records
• Track invoices and maintain financial spreadsheets
• Ensure proper documentation and recordkeeping for audits
  
  

Payroll & Reporting

• Process payroll in accordance with company policies and procedures
• Review and submit time sheets to corporate on a weekly basis
• Run and analyze reports from internal systems (e.g., Spectrum)
• Ensure accuracy and consistency in financial and operational reporting
  
  

Administrative & Operational Support

• Manage workflow and prioritize tasks to meet deadlines
• Prepare materials, reports, and presentations for leadership
• Coordinate vendor packets, contract documents, and required paperwork
• Maintain organized records and documentation across departments
  
  

Communication & Coordination

• Serve as a liaison between leadership, employees, vendors, and customers
• Communicate relevant updates to technicians and team members
• Respond to requests for financial documents and contract-related information
• Build and maintain strong working relationships across teams
  
  

Compliance & Confidentiality

• Maintain strict confidentiality of employees, financial, and company information
• Ensure compliance with company policies and applicable regulations
• Report issues, discrepancies, or concerns to management
  
  

Position Requirements

• License: Valid state driver's license as required by job conditions or by the company.
• Certification: None required.
• Education: High School Graduate or GED.
• Experience: Minimum of 1 year of general office experience preferred.
• Experience: Experience in accounting, HR support, or office administration required
• Experience with accounting systems, HR systems, and reporting tools preferred
  
  

Working Conditions

• Work in a climate-controlled office environment with moderate to high levels of activity and deadlines.
• Frequent use of computer, phone, and office equipment.
• Ability to manage multiple priorities simultaneously.
  
  

Required Physical/Mental Functions

• Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
• Read and interpret financial data, reports, and written communications.
• Maintain attention to detail and accuracy under time constraints.
• Repetitive use of hands, arms, and computer equipment.
• Ability to sit for extended periods.
  
  

AAP/EEO Statement

Ace Electric, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.

Drug-Free Workplace Program Statement

Ace Electric, Inc. provides a Drug-Free Workplace and prohibits the presence of certain items and substances on project or company premises and property and prohibits project and company personnel and others from reporting to work, working or being present on project or company premises while under the influence of alcohol, illegal drugs or other unauthorized substances, or with measurable quantity of alcohol, illegal drugs or other unauthorized substances present in the body. Ace Electric, Inc. abides by their Drug and Alcohol Abuse Policy as part of its commitment to safety and quality.

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at either 229-506-5240 or hr@aceelectric.net

If you want to view the Pay Transparency Policy Statement, please click the link:

Pay Transparency Policy