What are the responsibilities and job description for the Accounting Assistant position at Accurus Aerospace Kent, LLC?
Accounting Assistants perform a variety of accounting activities including invoicing, accounts receivable transactions and collections, accounts payable transactions and weekly check/wire processing, reconciliations, and miscellaneous reporting and administrative support to the site Controller. Accuracy and attention to detail are critical for success in this role. Assistants are also responsible for general clerical and administrative duties for one or more departments at the location.
Essential Functions
To accomplish this job, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions:
Greets visitors and ensures badge assignment and other visitor-related security measures are consistently enforced; may generate employee badges and support new employee setup in the ERP
Accurately and efficiently utilizes ERP/Accounting software to record and store information; verifies amounts, postings, and documents for correct entry, mathematical accuracy, and proper coding
Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers; ensures appropriate debit, credit, and total amounts on computer spreadsheets and ERP system
Prepares, verifies for accuracy, and distribute customer invoicing; monitor aging of accounts receivable and provide associated reporting to Controller or others as appropriate; may contact customers to inquire or request payment of late receivables
Promptly and accurately posts payments received; may issue credit memos or other billing adjustments
Sets up new vendors per established requirements
Maintains a variety of tracking spreadsheets and metrics for management reporting
Operates 10-key calculators and copy machines to perform calculations and produce documents
Complies with federal, state, and company policies, procedures, and regulations; ensures compliance with approval per the Delegation of Authority matrix and retains records of approvals
Supports internal and external auditing activities by providing data and researching requests; may create and maintain work instructions and audit narratives for accounting procedures
Performs general office duties such as scanning documents, filing, answering telephones, sorting and delivering mail, and handling routine correspondence; may make bank deposits and purchase office and other supplies
Regular attendance on-site at the work location is required
Required Education And Work Experience
HS Diploma or GED equivalent is required
Specialized education/training in accounting or bookkeeping is preferred
Minimum one (1) year experience in accounting support including accounts payable and/or accounts receivable
Other Required Skills And Abilities
Demonstrated analytical, problem-solving, and critical thinking abilities to handle unexpected challenges appropriately
Communication skills to effectively and professionally exchange and present information (English)
Commitment to maintaining confidentiality, securing company records, and demonstrating integrity in communications and actions
Self-management skills including efficiency, sense of urgency, ability to adapt and respond to unexpected circumstances, and ability to juggle multiple projects, competing priorities, and meet concurrent deadlines
Professional verbal and written communication skills (English)
Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint, Word
Experience using an ERP system or other complex accounting software is required; Infor Visual experience preferred
Physical Demands and Work Environment
To perform the essential functions of the role, employees mu
Essential Functions
To accomplish this job, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions:
Greets visitors and ensures badge assignment and other visitor-related security measures are consistently enforced; may generate employee badges and support new employee setup in the ERP
Accurately and efficiently utilizes ERP/Accounting software to record and store information; verifies amounts, postings, and documents for correct entry, mathematical accuracy, and proper coding
Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers; ensures appropriate debit, credit, and total amounts on computer spreadsheets and ERP system
Prepares, verifies for accuracy, and distribute customer invoicing; monitor aging of accounts receivable and provide associated reporting to Controller or others as appropriate; may contact customers to inquire or request payment of late receivables
Promptly and accurately posts payments received; may issue credit memos or other billing adjustments
Sets up new vendors per established requirements
Maintains a variety of tracking spreadsheets and metrics for management reporting
Operates 10-key calculators and copy machines to perform calculations and produce documents
Complies with federal, state, and company policies, procedures, and regulations; ensures compliance with approval per the Delegation of Authority matrix and retains records of approvals
Supports internal and external auditing activities by providing data and researching requests; may create and maintain work instructions and audit narratives for accounting procedures
Performs general office duties such as scanning documents, filing, answering telephones, sorting and delivering mail, and handling routine correspondence; may make bank deposits and purchase office and other supplies
Regular attendance on-site at the work location is required
Required Education And Work Experience
HS Diploma or GED equivalent is required
Specialized education/training in accounting or bookkeeping is preferred
Minimum one (1) year experience in accounting support including accounts payable and/or accounts receivable
Other Required Skills And Abilities
Demonstrated analytical, problem-solving, and critical thinking abilities to handle unexpected challenges appropriately
Communication skills to effectively and professionally exchange and present information (English)
Commitment to maintaining confidentiality, securing company records, and demonstrating integrity in communications and actions
Self-management skills including efficiency, sense of urgency, ability to adapt and respond to unexpected circumstances, and ability to juggle multiple projects, competing priorities, and meet concurrent deadlines
Professional verbal and written communication skills (English)
Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint, Word
Experience using an ERP system or other complex accounting software is required; Infor Visual experience preferred
Physical Demands and Work Environment
To perform the essential functions of the role, employees mu