Payroll Specialist

Accounting Specialist Position Summary We are seeking an Accounting Specialist responsible for managing weekly payroll and billing functions with accuracy, timeliness, and compliance. This role works in close partnership with the Sr. Accountant to ensure financial integrity, streamlined processes, and strong internal controls. The Accounting Specialist also collaborates with HR, Scheduling, and Operations to keep payroll and billing records aligned and transparent.

This is a full-time, in-office position, Monday-Friday from 7:00 AM to 4:30 PM. It is not a hybrid or remote role.

Key Responsibilities

Accounting Specialist Core Accounting Duties

• Manage all Home Health and Event invoicing and billing processes
• Oversee Accounts Receivable, ensuring timely and accurate collections
• Prepare and approve invoices related to special events and services
• Enter and report payroll data, including commissions, advances, up-pays, and referral bonuses
• Conduct journal entries and reclassify transactions as needed
• Reconcile monthly accounts to ensure financial accuracy and integrity
• Analyze financial statements and identify variances or trends
• Monitor and manage daily bank deposits, checks, and ACH transactions
• Oversee petty cash activity and maintain proper documentation and controls
  
  
  

Billing & Accounts Receivable

• Prepare and issue weekly client invoices based on approved service hours
• Verify billing accuracy by reconciling schedules, time sheets, and service agreements
• Post client payments and update accounts receivable records
• Monitor outstanding balances, support collections, and communicate with clients when needed
  
  
  

Partnership with Sr. Accountant

• Collaborate on payroll and billing reconciliations to support monthly close
• Assist in preparing financial reports and supporting documentation
• Partner on process improvements to enhance accuracy and efficiency
  
  
  

General Accounting Support

• Maintain confidentiality of payroll and billing data
• Assist with special projects and ad hoc reporting
• Provide backup support for other accounting functions as needed
  
  
  

Accounting Specialist Qualifications

• Associate's degree in Accounting or Finance (with at least 2 years in a mid- to large-sized organization) OR 5 years of progressive accounting experience (including budgeting responsibilities)
• Advanced Excel skills
  
  
  

Minimum 1 Year Experience With Quickbooks

Minimum 1 year experience with payroll/billing

• Strong analytical and communication skills
• Experience with accounting software and reporting tools such as Quick Books and ADP
  
  
  

Why Join AccuCare?

• Stability & Longevity - Over 30 years serving the St. Louis community with a trusted reputation.
• Supportive Team - Work alongside experienced, friendly colleagues who value collaboration and respect.
• Culture of Care - Our H.E.A.R.T. values guide everything we do, ensuring integrity and compassion in the workplace.
• Growth Opportunities - Be part of a company that invests in employee development and celebrates achievements.
• Meaningful Work - Contribute to an organization dedicated to providing dignity, comfort, and peace of mind to clients and their families.