What are the responsibilities and job description for the Engineering Records Specialist position at AccruePartners?

THE TEAM YOU WILL BE JOINING

Join a large, established energy and utilities organization supporting critical transmission line and substation engineering projects.
Work directly with engineering teams responsible for the design, construction, and maintenance of electrical infrastructure.
Partner closely with engineers, construction teams, project stakeholders, and records management groups to ensure engineering documentation is accurate, current, and accessible.
Join a detail-oriented environment where document accuracy, revision control, and proper records management are critical to successful project execution.

Opportunity to support highly visible transmission line and substation engineering projects within a major utilities organization.
Exposure to the full lifecycle of engineering and construction documentation, from initial design through construction and final as-built records.
Hands-on responsibility for engineering drawings, construction work packages, revision tracking, document management systems, and project records.
Opportunity to work closely with engineering and construction teams while developing deeper knowledge of utility infrastructure and engineering processes.

Serve as a key document control resource for Line and Substation Engineering teams.
Ensure engineers and field teams have access to the correct and most current versions of engineering drawings, specifications, and supporting documentation.
Maintain accurate document revisions, statuses, metadata, and attributes within the document management system.
Support the transition of engineering documentation from design through construction, as-built completion, and final archival.
Help maintain organized, accurate, and secure project records throughout the project lifecycle.

Perform document control activities supporting Line and Substation Engineering projects.
Control document revisions, versions, and statuses within the organization's document management system.
Label, classify, and maintain document attributes and metadata to ensure records are accurate and easily retrievable.
File, organize, maintain, and retrieve engineering drawings, specifications, records, and other technical documentation.
Assist engineers with tracking as-built revisions and ensuring updated documentation is properly recorded.
Issue approved engineering drawings and documentation to field and construction teams.
Assemble, reproduce, and maintain construction work packages.
Print and prepare engineering design packages for construction use.
Coordinate document revisions and ensure superseded documentation is appropriately controlled.
Process project-related documentation including vendor documents, construction documents, quality records, and vital business records.
Coordinate the submission and archival of completed construction documentation and work packages.
Maintain organized project records in accordance with established document control, engineering, and records-management procedures.
Work with engineering and project stakeholders to resolve missing, incomplete, or incorrectly categorized documentation.
Support efficient and secure project information management throughout the engineering and construction lifecycle.

Minimum 5 years of document control, engineering documentation, records management, or related experience.
Experience supporting engineering, construction, utilities, infrastructure, or other technical project environments strongly preferred.
Hands-on experience working within an electronic Document Management System (DMS/EDMS).
Strong understanding of document revision control, versioning, status tracking, filing, and archival processes.
Experience maintaining document metadata, attributes, naming conventions, and organized electronic records.
Experience working with engineering drawings, design packages, construction documents, or technical records.
Familiarity with as-built drawings, construction work packages, and engineering revision processes preferred.
Strong organizational skills and exceptional attention to detail.
Ability to manage a high volume of technical documents while maintaining accuracy and proper version control.
Strong communication skills with the ability to work effectively with engineers, construction personnel, and project stakeholders.
Proficiency with Microsoft Office and electronic document management tools.

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