What are the responsibilities and job description for the Lead Accounts Payable Specialist position at Accounting Career Consultants?
Job Description Why is This a Great Opportunity. This is a great opportunity for an experienced Accounts Payable professional who is ready to take on additional responsibility while remaining hands-on with day-to-day AP operations. The Lead Accounts Payable Specialist will help ensure invoices, payments, reconciliations, and vendor accounts are handled accurately and efficiently while serving as a resource for the accounting team.
This role offers the opportunity to contribute to process improvements, help resolve complex issues, and support consistent AP procedures across the organization. Job Description: The Lead Accounts Payable Specialist will oversee and perform key accounts payable activities, ensuring invoices and payments are processed accurately, timely, and in accordance with established procedures. This position will serve as a point of contact for AP-related questions and help coordinate workflow within the accounting function.
Responsibilities include: Oversee daily accounts payable activities, including invoice processing, coding, approvals, and payment preparation. Review invoices for accuracy, proper documentation, appropriate coding, and required approvals. Coordinate invoice workflow and help prioritize time-sensitive payments.
Reconcile vendor statements and research discrepancies or outstanding items. Research and resolve invoice, payment, and vendor account issues. Communicate with vendors and internal departments regarding invoices, payment status, and account discrepancies.
Assist with check runs, ACH payments, and other payment processes. Maintain accurate vendor records and AP documentation. Assist with month-end close activities, including AP reconciliations and accruals.
Monitor AP aging and identify issues requiring follow-up. Provide guidance and support to other AP team members as needed. Help establish and maintain consistent AP procedures and controls.
Identify opportunities to improve AP processes, efficiency, and accuracy. Assist with audits and provide supporting documentation as requested. Prepare or assist with AP reports and other accounting-related analysis.
Perform other accounting and administrative duties as assigned. Qualifications: 3 years of accounts payable experience, with demonstrated knowledge of the full AP cycle. Previous lead, senior-level, or workflow coordination experience preferred.
Strong understanding of invoice processing, coding, approvals, payments, and vendor reconciliations. Strong attention to detail and commitment to accuracy. Proficiency with Microsoft Excel and other Microsoft Office applications.
Experience working with accounting or ERP systems. Strong organizational and time-management skills. Excellent written and verbal communication skills.
Ability to research discrepancies, identify solutions, and follow issues through to resolution. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Comfortable working independently while collaborating effectively with accounting and other departments.
High level of professionalism when communicating with vendors and internal stakeholders. #ACCPRI #ACCSP