What are the responsibilities and job description for the Accounts Receivable Specialist position at Accordia Shipping LLC?
Key Responsibilities
- Prepare and issue accurate client invoices based on contracts, services provided, and operational data.
- Ensure timely delivery of invoices to clients (local and international).
- Track receivables and proactively follow up on outstanding payments.
- Communicate with clients to resolve billing issues or disputes professionally and efficiently.
- Maintain up-to-date records of invoices and payments in the ERP system.
- Collaborate with internal departments (Operations, Sales, Customer Service) to verify billing data.
- Monitor aging reports and escalate overdue accounts as needed.
- Assist with monthly closing processes and reports related to accounts receivable.
- Support audits by providing accurate documentation of billing and collections activities.
- Customer Collections
Requirements
- Technical degree or university studies in Accounting, Finance, Business Administration, or a related field.
- 2 years of experience in invoicing, billing, or collections (experience in maritime or logistics industry is mandatory).
- Familiarity with ERP systems (QuickBooks is a must).
- Intermediate to advanced Excel skills.
- Strong written and verbal communication skills.
- Detail-oriented and organized with the ability to handle multiple tasks.
- Bilingual English - Spanish: intermediate to advanced level (for dealing with international clients and documentation).