Grants Coordinator/ Accounting Clerk

TITLE: Grants Coordinator / Accounting Clerk

REPORTS TO: Grants Manager

SUPERVISES: No one

BASED AT: Access to Healthcare Network – Las Vegas

STATUS: Non-Exempt

Job Purpose

The Grants Coordinator/Accounting Clerk prepares monthly grant billings, supports grant budget processes, and performs key accounting functions including accounts payable, reconciliations, and maintaining financial records. The role requires strong attention to detail, accuracy, and the ability to manage deadlines in a fast‑paced environment.

Key Responsibilities

Grant Billing & Reporting

• Prepare monthly grant invoices, verify expenses, compile documentation, and reconcile amounts with the general ledger and grantor records.
• Maintain budget‑to‑actual reports and assist with new and revised grant budgets.
• Record grant and program cash receipts; respond to grantor and internal billing inquiries.
  
  

Accounting & Accounts Payable

• Set up and maintain vendor accounts; review and code invoices to correct accounts and grant codes.
• Process accounts payable and payments accurately and timely.
• Prepare monthly and ad‑hoc journal entries; review and process staff travel documentation.
  
  

Reconciliations & Financial Monitoring

• Prepare weekly Patient Care Fund/CAST reports and complete monthly reconciliations.
• Monitor bank accounts for discrepancies and complete monthly bank reconciliations.
  
  

Documentation, Compliance & Support

• Maintain organized accounting, billing, contract, and grant files.
• Assist with audit preparation; ensure HIPAA compliance.
• Maintain basic knowledge of AHN services, RingCentral, and Salesforce.
• Provide support to the membership billing team as needed.
• Participate in staff meetings, maintain professionalism, and adapt to evolving duties.
  
  

Qualifications

• Accounting degree or certificate preferred; minimum 2 years bookkeeping experience.
• Proficiency in MS Word, Excel, and basic internet tools; Accounting Seed experience preferred.
• Strong organizational skills, accuracy, multitasking, and customer service abilities.
• Ability to work from home when needed; able to sit 6–8 hours daily and lift up to 20 lbs.
• Must pass Nevada state background check; flexible schedule required.
  
  

Work Environment

• The noise level in the work environment is usually moderate and the employee usually works in a climate-controlled office environment.
• Be able to sit at a computer for 6 – 8 hours per day.
• Be able to stand between 3 – 6 hours per day.
• Be able to withstand hand/wrist deviation and repetition.
• Must be able to lift, carry up to 30 pounds with a fair consistency.
  
  

The statements herein are intended to describe the general nature and level of the position, but are not necessarily a complete list of responsibilities, duties and skills required of employee(s) so classified. As such, responsibilities, duties, and required skills may be changed, expanded, reduced, or deleted to meet the business needs of Access to Healthcare Network. Furthermore, they do not establish a contract or implied contract for employment.

Funding Clause

This position is funded through external grant sources. Continued employment is contingent upon the ongoing availability of this funding. If funding is reduced or discontinued, the position may be changed or eliminated.

As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds.

We encourage all qualified candidates to apply.

Benefits

• Medical Insurance & Vision provided at no cost to the Employee
• Health Savings Account HDHP (HSA) includes employer matching $35.00 per month
• Dependent Care Flexible Savings Account (FSA)
• Low-cost health insurance options for your dependents
• Prescription drug insurance
• Dental insurance
• Free Life Insurance and Long-Term Disability
• Voluntary Ancillary Benefits
• 4 Weeks Paid Time off in your first year
• WFH Options
• 14 Holidays
• Bereavement Leave
• 4 weeks Paid parental leave
• Tuition Assistance and more!
  
  

Required to pass a background check through the State of Nevada