Position Summary

The Staff Accountant is responsible for performing a variety of accounting duties to support accurate and timely financial operations. This position plays an essential role in maintaining the integrity of accounting records, supporting month-end and year-end close processes, preparing reconciliations, ensuring compliance with internal controls, and providing excellent customer service to internal departments and external partners. The ideal candidate is detail-oriented, analytical, organized, and able to work effectively in a fast-paced environment with shifting priorities.

Position Duties & Responsibilities

General Accounting

• Prepare and record journal entries in accordance with GAAP.
• Perform month-end and year-end closing activities, ensuring accuracy and timeliness.
• Maintain and reconcile balance sheet accounts, including cash, accounts receivable, prepaid expenses, fixed assets, and accrued liabilities.
• Assist with bank reconciliations as needed

Accounts Payable & Accounts Receivable

• Oversee, review, code, and process vendor invoices and credit card expenses as needed.
• Assist with AP aging review and vendor statement reconciliations.
• Receive, deposit, and record grant reimbursements, donations, and other cash receipts.
• Respond to vendor and customer inquiries promptly and professionally.

Financial Reporting & Analysis

• Assist in preparing monthly financial statements and supporting schedules.
• Compile financial data for internal management reports and external audits.
• Identify discrepancies, perform variance analysis, and recommend corrective actions.

Compliance & Internal Controls

• Ensure compliance with organizational policies and accounting standards.
• Maintain documentation and audit trails for all assigned activities.
• Support annual financial and grant audits by preparing schedules and providing documentation.

Departmental Support

• Provide accounting support to program staff and departments regarding budgets, credit cards, and financial issues.
• Participate in process improvement initiatives to strengthen efficiency and data accuracy.
• Assist with special projects, system upgrades, and new process implementations as assigned.

Position Requirements:

• Belief in ACCESS’ mission to operate through partnerships and service to provide food, warmth, and shelter to promote stability for vulnerable populations.
• Bachelor’s degree in accounting, finance, or related field required or an equivalent amount of education and experience.
• 1–3 years of accounting experience preferred (nonprofit or grant-funded experience is a plus).
• Understanding of GAAP and standard accounting practices. Skills & Competencies
• Strong attention to detail and high level of accuracy.
• Proficiency in accounting software and Microsoft Excel (VLOOKUP, pivot tables preferred).
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• A valid Oregon Driver’s license with a record that is acceptable under ACCESS’ insurance policies.