Document Control Specialist

Job Title - Document Control Specialist

Location - Chicago, IL 60601 (Onsite)

Duration - 12 Months Extendable

Day Shift –M-F

Description

• The document control specialist is responsible for various tasks associated with the project document life cycle.
• The DCS will store, manage, and track all project-related company documents. Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, checklists, document control procedures, and records retention schedule.
• Control and retrieval of documentation related to capital construction.
• Document Control Specialist will be able to create transmittals and workflow, verify all approvals prior to issuing
• documentation within the company and to third party vendors. Will also be responsible for providing light training and support for staff.

Job Duties:

• Complete Document Control functions of document fulfillment, release, change, archiving, completing all metadata and data entry.
• Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle.
• Maintain document files to be orderly, up-to-date, and ready for audit at all times.
• Analyze and review documents received compared to the document requirements.
• Provide feedback to the supplier of the documents as needed and make some major corrections.
• Maintain all pertinent tracking logs for documentation managed within the document control department.
• Respond to and fulfill all internal and external drawing and document requests, utilizing strong interpersonal skills

Minimum Qualifications:

• High School Diploma, HSED or Ged5
• 3 years of experience in providing support on major construction programs, preferably with a utility.
• 3 years of administrative and data entry experience in any setting.
• 3 years of experience in a document control environment in an engineering or construction company, oil, and gas, or within a utility.
• 3 years of experience in Microsoft Office products and Adobe Professional.
• Scanning and printing with OCE plotters, and experience should include working in an electronic document management system.