What are the responsibilities and job description for the Event and Marketing Coordinator position at ACBJ?
Events (75% of time spent)
At the direction of the Events Director, assist with event coordination duties as needed including but not limited to:
- Coordinate all event marketing
- Assist in the execution of the marketing plan for each event including social media, e-marketing, print and web.
- Help maintain social media presence.
- Work with the team to ensure marketing plan stays on track.
- Assist with all print materials with printer(s).
- Oversee and update marketing materials for all events promptly.
- Event Registration
- Track guest list submission and total guest count.
- Assist sponsors and guests with registration as needed.
- Oversee program logistics: Sponsors, speakers, and honorees
- Be main source of communication with honorees.
- Execute sponsor benefits including marketing materials, LinkedIn, and recap materials.
- Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner.
- Event Execution
- Brainstorm with Events Director on overall event execution for each event.
- Assist with all aspects of event prep – name badges, event signage, sponsor material, printed materials, awards, etc.
- Lead event load-in, set-up, and load-out for each event.
- Long-term events planning
- Assist the Events Director in the strategic planning of Columbus Business First events including planning new events and improving existing events.
- Assist in the overall design and theme implementation of events.
- Event administration
- Maintain shared filing of all event timelines, communications, and planning documents.
- Maintain event materials.
- Proofing of event materials.
- Assist the Events Director as instructed with planning and logistics as necessary.
- Be prepared to assist with any other tasks requested by the Events Director.
Office Administration (25% of time spent)
At the direction of the management team, assist with office administration duties as needed including but not limited to:
- Newsroom and newspaper production
- Production report generation and facilitation
- Coordination with newspaper printer as required
- Corporate accounting and sales
- Act as liaison and assist the corporate accounting team
- Assist with local cash management where required
- Assist with Salesforce account administration where required
- Assist with accounts receivables, collections reporting and collections
- Assist with invoice administration, reconciliation and support
- Office administration
- Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.
- Coordinate new employee onboarding and orientation. Serve as local HR resource to employees.
- Assist in local monthly all-staff meetings.
General
- Communication and Teamwork
- Keep Events Director aware of workflow and status of scheduled work.
- Work collaboratively and cooperatively with members of all departments.
- Share organizational tools and plans for keeping on schedule.
- Professional Development: The Event and Marketing Coordinator should participate in all training offered by ACBJ and the CBF when applicable.
- Other: Take on any other assignments requested by the management team.
Qualifications:
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Minimum Job Requirements:
Education: College degree preferred.
Experience: 1- 3 years preferred.
Specific Skills: MS Office Suite, Web Based Registration tools, Social Media, Canva.
Success Factors: Detail oriented, persistent, focused, self-starter, creative, problem solver.
Supervisory Responsibilities: None.
Working Conditions: Attendance at all assigned staff meetings and events. Ability to work on a flexible schedule based on business needs.
Success Factors: Ability to establish rapport with employees, customers, and vendors, focus, discipline, and strong customer service, communication and organizational skills.