School Bookkeeper

DEPARTMENT:                  High School

CONTRACT LENGTH:        Full Time (12 months)

REPORT TO:                     School Principal

SUMMARY: 

Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Keeps an accurate record of all receipts and disbursements;
• Maintains a complete bookkeeping system for the school and all extra-curricular
activities/sporting events;
• Maintains files for all purchases that required quotes;
• Assists with keeping administration/ staff advised of balances and deadlines for all orders and expenditures;
• Keeps separate records for funds allocated to each department/account and records purchases made against each account;
• Utilizes word processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction;
• Records, codes, and files all purchase orders;
• Maintains financial transactions of office funds;
• Maintains filing system as required by supervisor;
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.;
• Attends in-service training to improve skills and knowledge of job expertise;
• Maintains and respects confidentiality of student and office related information;
• Attends in-service training to improve skills and knowledge of office work;
• Maintains accurate/updated school inventory;
• Drops off deposit bags to the bank, as requested by the building administrator(s);
• Attempts to collect bad debts due to the school; writes receipts for all transactions and maintains accurate records on debts collected;
• Complies with and supports school and division regulations and policies;
• Prepares requisitions for funds as required by the School Board;
• Fulfills duties of the School Secretary as needed;
• Models non-discriminatory practices in all activities;
• Performs related tasks as assigned by the supervisor in accordance with the
school/policies and practices.

JOB QUALIFICATIONS 

Education:  High School diploma with some college or advanced secretarial education desirable.

Experience:  Three years of successful bookkeeping experience. Experience within a public school setting is desirable.  

Computer Skills:  Ability to apply basic computer programs (spreadsheets, Microsoft word, Excel, PowerPoint, others) to enhance job performance. Others could include knowledge of (APSCN, eFinance (Cognos) Computer Programs.

OTHER REQUIREMENTS

Ability to perform financial duties with awareness of all federal, state, and district requirements. Ability to read, analyze and interpret financial documents. Ability to demonstrate a professional disposition when working with staff and the school community. Ability to speak clearly and concisely both in oral and written communication.

The West Memphis School District is an Equal Opportunity Employer

It is the policy of the West Memphis School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities or employment practices.