Secretary

MISSION STATEMENT

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

Under the supervision of the Program Director the Secretary will perform skilled clerical work and provide general secretarial support to department administrators. The Secretary will be responsible for assisting with maintaining financial records and facilitating communication among company departments and supporting management, using a variety communication and organizational skills This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable of working without supervision.

KEY ESSENTIAL FUNCTIONS

• General calendar maintenance including prioritizing and scheduling meetings
• Drafts and prepares correspondence, memos, and letters for internal and external use at Director’s request
• Compiles data for monthly statistics and reports.
• Completes special assignments, as needed.
• Compiles and inputs all new patient demographics into NEXTGEN, OASAS, and LabCorp
• Completes reconciliation of OASAS and Program Roster on monthly basis
• Perform related functions necessary to ensure the smooth running of the program’s operations.
• Attend staff meeting and prepares meeting minutes.
• Admits and Discharges patients from OASAS.
• Respond to queries in person, via telephone or email,
• Perform administrative tasks, including filing and photocopying.
• Develop and implement office procedures.
• Contributes to team effort by accomplishing related results as needed,
• Performs other related duties, as requested.

REQUIREMENTS

• High School Diploma or General Education Diploma
• Minimum of three (3) years of secretary experience supporting management.
• Must obtain Mandated reporter (2 hours) within 30 days of hire.
  • Website info: https://nysmandatedreporter.org/TrainingCourses.aspx
• Must be computer literate (proficiency in MS Word, Excel, PowerPoint and Outlook)
• Able to multi-task and produce in a fast paced, team orientated environment.
• Strong analytical skills, organizational skills, follow-up skills and attention to details
• Able to follow through on assignments and meet deadlines.
• Superb interpersonal skill and ability to interact with individuals at all levels.
• Able to handle privileged information and maintain confidentiality using judgment, tact and courtesy.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.