What are the responsibilities and job description for the Contracts Services Manager position at AC Transit?
Summary
The District is currently seeking candidates for the position of Contracts Services Manager. Under general direction; this position, manages the District’s comprehensive contracts administration programs, activities, and staff; ensures compliance with applicable federal, state, local laws, and regulations.
This is an excellent opportunity to work for the largest bus agency in California, make a difference in our local community, and promote AC Transit as a great employer of the East Bay. In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending, and 457 savings plan.
AC Transit’s Procurement Department was honored with the 2025 Achievement in Excellence in Procurement Award by the National Procurement Institute. This national recognition reflects our commitment to innovation, efficiency, transparency, and professionalism in public procurement and helps us better serve the people and businesses of the East Bay.
Representative Functions
Education: Equivalent to a bachelor’s degree from an accredited four-year college or university in business administration, public administration, management, or a related field. Additional years of experience may be substituted for the required education on a year-for-year basis.
Experience:Five (5) of increasingly responsible experience in contract program administration, including three (3) years of supervisory experience or two (2) years at a level equivalent to the District's classification of Senior Contracts Specialist. Additional education, such as a graduate degree in one of the above disciplines from an accredited college or university, may be substituted for experience on a year-for-year basis.
Special Requirements: Must be willing to: (1) work outside regular business hours and (2) travel between the various District facilities
Desirables
Physical Requirements : Must maintain the physical condition necessary to: (1) perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment; (2) possess physical mobility in order to travel between District facilities.
THIS POSITION IS UNREPRESENTED AT WILL
The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.
Benefits: The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status. We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability. Most Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits*:
Pension: All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2016 may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension.
ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.
In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing. A final job applicant will be tested for five prohibited drugs: Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing. Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed.
Equal Opportunity Employer
The District is currently seeking candidates for the position of Contracts Services Manager. Under general direction; this position, manages the District’s comprehensive contracts administration programs, activities, and staff; ensures compliance with applicable federal, state, local laws, and regulations.
This is an excellent opportunity to work for the largest bus agency in California, make a difference in our local community, and promote AC Transit as a great employer of the East Bay. In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending, and 457 savings plan.
AC Transit’s Procurement Department was honored with the 2025 Achievement in Excellence in Procurement Award by the National Procurement Institute. This national recognition reflects our commitment to innovation, efficiency, transparency, and professionalism in public procurement and helps us better serve the people and businesses of the East Bay.
Representative Functions
- Manages employees within the assigned work unit; selects, trains, develops, mentors and guides staff in achieving goals and objectives; coaches and develops employees; provides constructive feedback on performance and behaviors; reviews and evaluates work; counsels and handles personnel actions as needed.
- Participates in the development and directs the implementation of goals, objectives, work standards, policies procedures, short and long-range strategic plans for the assigned work unit.
- Develops, administers, and controls the budget for the assigned work unit; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs the preparation and implementation of budgetary adjustments.
- Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
- Oversees the development and administration of contract activities including terms, invitations for bid (IFB), requests for proposal (RFP), and requests for qualification (RFQ); contract awards, and delivery of goods and services.
- Ensures that all contracts protect the District’s interests uphold District policies, procedures, state law, and Federal Transit Administration (FTA) regulations.
- Manages the development and implementation of goals, objectives, and priorities; monitors and evaluates the efficiency, and effectiveness of contract administration service delivery methods and procedures.
- Evaluates and approves contracts for award, and to be submitted to senior management and the Board of Directors for final approval; negotiates contract terms with vendors, and manages other activities related to the award, issuance, and administration of contracts.
- Manages contract compliance activities to ensure all departments are in adherence with District contract policies, and federal, state, local laws, and regulations.
- Provides guidance concerning contract award and administration and makes recommendations to management for resolution of contracts issues.
- Oversees the preparation and issuance of contract agreements, tracks costs and reviews contract budget to ensure that costs do not exceed authorized limits.
- Reviews and approves contract amendments, revisions, terminations, contract closeouts and contract assignments.
- Prepares, and/or manages the preparation of periodic and ad-hoc reports related to contracts; and delivers oral presentations to Board of Directors and other audiences.
- Serves as a liaison with other departments, clients, service providers, government agencies, to coordinate special projects and provide specified administrative services and insight for use in management decisions.
- Develops and implements internal standards, policies, controls and procedures for District contracts administration.
- Stays abreast of changing laws, regulations and procedures pertaining to contracts administration within a public sector agency; industry best practices and regulatory compliance requirements; communicates business implications, and impact to all key stakeholders including the Board of Directors, executive management, other District staff, and various public and private entities.
- Performs related duties as required.
Education: Equivalent to a bachelor’s degree from an accredited four-year college or university in business administration, public administration, management, or a related field. Additional years of experience may be substituted for the required education on a year-for-year basis.
Experience:Five (5) of increasingly responsible experience in contract program administration, including three (3) years of supervisory experience or two (2) years at a level equivalent to the District's classification of Senior Contracts Specialist. Additional education, such as a graduate degree in one of the above disciplines from an accredited college or university, may be substituted for experience on a year-for-year basis.
Special Requirements: Must be willing to: (1) work outside regular business hours and (2) travel between the various District facilities
Desirables
- Public procurement experience, preferably in federal (FAR), California public sector, FTA-funded transit, or similar federally funded environments
- Strong contract drafting, review, and administration experience
- Working knowledge of FAR, FTA requirements, procurement thresholds, and cooperative purchasing
- Union environment experience
- Experience negotiating complex, high-value contracts
- Ability to prepare formal vendor notices, including Cure, Default, and Non-Compliance notices
- Strong written communication skills
Physical Requirements : Must maintain the physical condition necessary to: (1) perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment; (2) possess physical mobility in order to travel between District facilities.
THIS POSITION IS UNREPRESENTED AT WILL
The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.
Benefits: The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status. We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability. Most Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits*:
- Medical - Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net. $10.00 office visit co-pays; $5.00 - $35.00 prescription co-pays.
- Dental – MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%.
- Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months – based on the last date of service. $200 frame allowance or $120 allowance for contact lenses.
- Employer paid Basic Life Insurance
- Employee paid Voluntary Term Life Insurance
- Employee Assistance Program (EAP)
- Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
- AC Transit contributes up to $50.00/month towards an employee’s FSA Transit costs
- Free AC Transit Bus Pass
- Federal Credit Union
- Vacation and Sick Leave or Personal Time Off
- Ten (10) paid holidays; 2 paid floating holidays; 1 paid birthday holiday
- Tuition Reimbursement – up to $2500 per fiscal year on approved courses
- Wellness Program
Pension: All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2016 may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension.
ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.
In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing. A final job applicant will be tested for five prohibited drugs: Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing. Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed.
Equal Opportunity Employer
Salary : $50 - $3,000