What are the responsibilities and job description for the Construction Administrative Assistant position at Abstrakt Marketing Group?
Full-time Description
Administrative Assistant
Location: 39 S. York Road, Suite A, Dillsburg, PA 17019
Schedule: Full-Time | Monday–Friday | 8:00 AM – 5:00 PM
Premier Construction Group Inc. is seeking a highly organized and dependable Administrative Assistant to support our Project Management and Operations teams in a fast-paced construction office environment. This role is ideal for someone who enjoys multitasking, staying organized, and helping keep projects and office operations running smoothly.
We are looking for a detail-oriented professional with strong communication skills, solid Microsoft Office experience, and the ability to manage multiple priorities throughout the day.
Responsibilities
Requirements
Qualifications
Administrative Assistant
Location: 39 S. York Road, Suite A, Dillsburg, PA 17019
Schedule: Full-Time | Monday–Friday | 8:00 AM – 5:00 PM
Premier Construction Group Inc. is seeking a highly organized and dependable Administrative Assistant to support our Project Management and Operations teams in a fast-paced construction office environment. This role is ideal for someone who enjoys multitasking, staying organized, and helping keep projects and office operations running smoothly.
We are looking for a detail-oriented professional with strong communication skills, solid Microsoft Office experience, and the ability to manage multiple priorities throughout the day.
Responsibilities
- Answer and direct incoming phone calls professionally
- Receive, sort, date stamp, and distribute incoming mail and packages
- Maintain and organize project files, job folders, and office records
- Assist Project Managers with administrative and project-related tasks
- Prepare and send project documents, plans, specifications, subcontracts, and purchase orders
- Maintain subcontractor and vendor documentation, including COIs and W-9s
- Update project pipeline information and contact records
- Coordinate with subcontractors and vendors regarding bid opportunities and project documentation
- Handle filing, scanning, copying, and general office support duties
- Run occasional office-related errands, including plan pickups/drop-offs and supply runs
- Support daily office operations as needed
- Health, dental, and vision insurance
- Paid vacation
- 401(k) eligibility after 1 year
Requirements
Qualifications
- Previous administrative, office support, or coordination experience required
- Strong organizational and multitasking skills
- Proficiency in Microsoft Outlook, Word, and Excel required
- Microsoft Project experience preferred, but not required
- Strong written and verbal communication skills
- Ability to prioritize tasks and work efficiently in a fast-paced environment
- Detail-oriented with strong follow-through
- Construction industry experience is a plus, but not required
- Reliable and professional attitude
- Strong attention to detail
- Ability to work independently and support multiple team members
- Comfortable handling changing priorities throughout the day
- Positive team-oriented mindset