What are the responsibilities and job description for the Recording Specialist position at Abstracts, Incorporated?
Company Description Abstracts, Incorporated is a leading New York title insurance company that has been serving clients since 1984 with a strong commitment to ethics, accuracy, and customer service. The company combines cutting-edge technology with efficient, detail-oriented processes to deliver fast, reliable title services and responsive follow-up. Clients include individual attorneys, law firms of various sizes, mortgage lenders and brokers, insurance companies, banks, regional offices of national companies, as well as builders and real estate developers. Abstracts, Incorporated maintains long-standing relationships across the industry and is an authorized agent for six major title insurance underwriters in New York State. Team members work in a professional yet approachable environment that values problem-solving and client satisfaction.
Role Description The Recording Specialist is a full-time, on-site role based in Garden City, NY. This role is responsible for preparing, reviewing, and submitting real estate documents for recording with the appropriate county or municipal offices, ensuring that all instruments comply with legal and regulatory requirements. Daily tasks include verifying document accuracy, checking property and party information, calculating and confirming recording fees and transfer taxes, and tracking the status of submissions to completion. The Recording Specialist communicates with internal staff, attorneys, lenders, and public offices to resolve discrepancies, obtain missing information, and address recording issues promptly. The role also involves maintaining organized records, updating internal systems, and supporting other title and closing functions as needed to ensure timely, accurate service to clients.
Qualifications
Role Description The Recording Specialist is a full-time, on-site role based in Garden City, NY. This role is responsible for preparing, reviewing, and submitting real estate documents for recording with the appropriate county or municipal offices, ensuring that all instruments comply with legal and regulatory requirements. Daily tasks include verifying document accuracy, checking property and party information, calculating and confirming recording fees and transfer taxes, and tracking the status of submissions to completion. The Recording Specialist communicates with internal staff, attorneys, lenders, and public offices to resolve discrepancies, obtain missing information, and address recording issues promptly. The role also involves maintaining organized records, updating internal systems, and supporting other title and closing functions as needed to ensure timely, accurate service to clients.
Qualifications
- Document management and administrative skills, including careful data entry, file organization, and record maintenance.
- Attention to detail and accuracy in reviewing legal and real estate documents, fee calculations, and recording requirements.
- Strong communication and interpersonal skills for interacting with colleagues, attorneys, lenders, and public office personnel.
- Time management and organizational skills to handle multiple files, deadlines, and priorities in a fast-paced environment.
- Basic knowledge of real estate transactions, title insurance, or public recording processes (prior industry experience is a plus).
- Comfort using office technology, including document management systems, email, online recording platforms, and standard office software.
- Ability to work on-site in Garden City, NY, collaborate within a team environment, and maintain confidentiality of sensitive information.
- High school diploma or equivalent required; additional education or training in real estate, legal studies, or related fields is beneficial.