Administrative Office Assistant

Job Summary:

We are seeking a motivated and detail-oriented Administrative Office Assistant to join our team. This position plays a vital role in ensuring the efficient operation of our office by providing administrative support across various departments. The ideal candidate is organized, reliable, and capable of handling multiple tasks with a positive attitude and a high level of professionalism.

Key Responsibilities:

• Greet visitors, answer incoming calls, and handle inquiries in a courteous and professional manner
• Maintain and organize office files, records, and databases
• Coordinate meetings, including preparing meeting agendas and taking minutes
• Schedule service appointments and dispatch technicians as needed
• Manage incoming and outgoing mail and deliveries
• Assist with data entry, document preparation and proofreading
• Process invoices, receipts, and payments using QuickBooks Online
• Order and maintain inventory of office supplies and equipment
• Support HR, finance, and other departments with administrative tasks as needed
• Assist with payroll preparation and reconciliation of accounts
• Coordinate and maintain vehicle maintenance records
• Support field staff with administrative tasks, such as job documentation and permit filing
• Maintain cleanliness and organization of common office areas
• Perform other duties as assigned to support overall office operations

Qualifications:

• High school diploma or equivalent; associate's degree or higher preferred
• Proven experience in an administrative or office assistant role
• Proficiency with Quickbooks online, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Sheets
• Strong verbal and written communication skills
• Excellent time management and organizational abilities
• Ability to handle sensitive information with discretion
• Customer service orientation and a friendly, approachable demeanor
• Bilingual abilities is a plus but not required

Preferred Skills:

• Additional Requirements:
• Valid driver’s license and a clean driving record
• Must be able to pass a background check and drug screening (if applicable)
• Must be comfortable working in a dynamic, hands-on office environment with occasional field coordination

Work Environment:

• Standard office setting
• May require occasional lifting of office supplies or equipment (up to 50 lbs)
• Normal working hours: [e.g., Monday–Friday, 8:00 AM–4:30 PM]

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Paid time off
• Retirement plan

Work Location: In person

Salary : $17 - $19