What are the responsibilities and job description for the Secretary position at ABS mechanical?
Job Summary
We are seeking a dynamic and organized Secretary to join our team, providing essential administrative support to ensure smooth daily operations. This role offers an exciting opportunity to be the backbone of our office, managing communication, scheduling, and clerical tasks with enthusiasm and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to foster a welcoming environment for clients and staff alike. This paid position is perfect for someone eager to contribute to a vibrant workplace while honing their administrative expertise.
Duties
- Answer multi-line phone systems promptly and professionally, directing calls efficiently and courteously
- Manage front desk responsibilities, greeting visitors with a friendly demeanor and ensuring they are attended to promptly
- Maintain accurate calendar management for appointments, meetings, and events using Microsoft Office and Google Workspace tools
- Perform data entry and filing tasks with precision, ensuring all records are organized and easily accessible
- Assist with bookkeeping duties using QuickBooks or similar accounting software to support financial record-keeping
- Provide customer service support by addressing inquiries, scheduling appointments, and supporting client needs
- Proofread correspondence, reports, and documents for accuracy and clarity before distribution
- Support office management activities such as supply inventory, equipment maintenance, and general administrative tasks
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Bilingual abilities are highly desirable to serve diverse client needs efficiently
- Experience with office management, clerical duties, or administrative support roles preferred
- Exceptional phone etiquette skills for handling inquiries via multi-line phone systems professionally
- Typing speed of at least 60 words per minute with high accuracy for efficient data entry and correspondence drafting
- Knowledge of medical or dental receptionist procedures is a plus but not required
- Familiarity with bookkeeping software such as QuickBooks or similar tools for basic financial tasks
- Strong attention to detail for proofreading documents and maintaining accurate records
- Excellent time management skills to handle multiple priorities seamlessly while maintaining professionalism
Join us as a Secretary and become an integral part of our team dedicated to delivering exceptional service while supporting the organization’s daily functions. Your organizational prowess combined with your positive attitude will help create a welcoming environment where both clients and colleagues thrive!
Job Type: Full-time
Pay: $23.79 - $28.65 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $24 - $29