Office Coordinator

Summary

Abrasive Form is a world leader in high precision Aerospace and Industrial Gas Turbine (IGT) machining. We manufacture turbine blades and vanes for many of the largest gas turbine manufactures and militaries around the world. We use high precision CNC milling, electrical discharge machining (EDM), and 3 and 5-axis creep feed and CBN grinding. 

The Office Coordinator will support the Bloomingdale and Glendale Heights locations by providing general and specific office support.   The ideal candidate has demonstrated success in an office coordinator or similar position that requires flexibility to handle multiple priorities with limited supervision.  Must be professional, a self-starter, problem solver that is solutions oriented.  

Essential Duties and Responsibilities

• General Office duties, including but not limited to:
  • Completes all front office/reception desk duties at Bloomingdale, IL office.
  • Greet and process all incoming visitors.
  • Maintain the “brother” label machine and other office machines copiers (schedule maintenance as needed, adding and deleting users).
  • Manage badge system and doors access, including locking/unlocking front office area, ordering duplicate keys, etc.
  • COVID screening for all visitors as required. Administer temperatures/questionnaires as required.
  • Open and distribute incoming mail.
  • Manage the company switchboard, voicemail and TV display system.
  • Manage incoming and outgoing faxes.
  • Retrieve and research security video footage as requested.
  • Coordinate food/drinks for Customer and Board meetings, and coordinate service for vending machines.
  • Establish an AF Management schedule (current week plus one or two weeks).
  • First aid restocking as needed.
  • Office supplies restocking and ordering.
  • Manage IT, phone system, security camera requests for repair or issues with outside vendor support.
  • Support the CEO with administrative requests, such as but not limited to compiling Board presentations, paperwork processing, etc.
• Finance and Purchasing duties as requested, including but not limited to:
  • Manage petty cash (follow Finance guidelines).
  • Support vendor remittance coordination and A/P A/R filing.
  • Send ACH payment remittances, to vendors (for AF and AAG).
  • Maintain registrations/state paperwork, insurance cards and toll charges for company vehicles.
  • Create purchase orders as needed.
• Operations duties as requested, including but not limited to:
  • Serial # List Compilation & creating pre-populated Inspection Sheets (part of full kit concept for frozen jobs to be released).
  • Assist Production Control Assistant with open production jobs processing and drop ship notification (DSN) forms for specific customers.
• Engineering support, including but not limited to:
  • Process Book updates as directed including book assembly.
• Human Resources duties, including but not limited to:
  • Support HR recruitment and onboarding activities:  interviews setup, administer pre-employment assessments, review employment applications for completion, badge creation, new hire orientation delivery and prep, etc.
  • Backup to the HR Generalist. 
  • Maintain training database, passport tracker, filing confidential information in employee files.
• Performs other related duties as required and/or assigned.

Qualifications and Education Required 

• High school diploma or equivalent required.
• One to three years of safety leadership experience in a manufacturing environment.

• Reliability and discretion are musts, maintain confidentiality at all times.
• Ability to adapt to different situations and demonstrated problem solving skills.
• Results-oriented influence style with strong attention to detail
• Must be organized, able to execute quickly with little direction, and able to multi-task to manage multiple priorities.
• Outstanding interpersonal skills; must be a skilled communicator and interact effectively with all levels of employees from corporate management to hourly production workers.

• Proficient in the use of Microsoft Office Suite to include Excel, Word, PowerPoint, Sharepoint and Outlook and web interfaces.
• An equivalent combination of education and work-related experience may be acceptable.

Preferred Qualifications 

• Associates degree in business or related field.
• Manufacturing experience preferred. Must be comfortable interacting with others on the plant floor. 
• Demonstrated success as an office coordinator or similar. 
• Strong teamwork and collaboration skills in a fast-paced environment.
• Knowledge of basic bookkeeping principles and office management systems and procedures preferred.
• Knowledge of MS Office and accounting software helpful.
• Experience in customer service is a plus.
• Working knowledge of office equipment.  

Physical Demands

Frequent sitting at a computer in an office setting. Physical strength to lift and carry 25 pounds on occasion. Must be comfortable to be in the plant and in the office. In accordance with applicable law, associates will be provided with reasonable accommodations as necessary and appropriate to perform the position’s requirements.

Working Environment

Usual office and manufacturing environment with temperature fluctuations, noise from and interactions with equipment, and safety standards of PPE and practices required.

The job description listed should not be construed to contain every function/responsibility that may be required to be performed by an associate in this job.  Associates are required to perform other related functions as assigned.

We are an equal opportunity employer.  Applicants are considered for all positions without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, gender identity, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.