Legal Clerk

General Job Description:

The Legal Clerk / Legal Administrator provides essential administrative and clerical support to attorneys and paralegals in a high-volume debt collection law firm. This role is critical for maintaining organized case files, managing court filings, and ensuring smooth operations within the office. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Duties & Responsibilities:

Case File & Document Management

·        Maintain and organize electronic case files for collection accounts.

·        Scan, index, and upload documents to case management systems.

·        Assist with assembling trial, judgment, and garnishment packets.

Administrative Support

·        Answer and direct incoming calls and emails from clients, courts, and vendors.

·        Schedule appointments, hearings, and deadlines.

·        Maintain office supplies and legal forms inventory.

Court & Vendor Liaison

·        Submit documents to courts via electronic or physical filing.

·        Communicate with process servers, court clerks, and other vendors to ensure timely service and filings.

·        Track deadlines, confirmations, and responses to ensure compliance.

Data Entry & Reporting

·        Enter case information and/or client data into case management software.

·        Assist with generating reports on case status, collections, and account progress.

·        Review account files for completeness and accuracy before submission to attorneys.

Education & Training:DUCATION & TRAINING

·        High school diploma or equivalent required; associate degree or certificate in legal studies preferred.

·        Prior legal or administrative experience is preferred.

·        Strong attention to detail and organization skills.

·        Excellent written and verbal communication.

·        Proficiency in Microsoft and legal case management software (Cogent).

Skills & Abilities: & ABILITIES

·        Strong organizational and time-management skills; ability to prioritize multiple tasks.

·        Excellent attention to detail and accuracy in documentation.

·        Professional communication skills, both verbal and written.

·        Knowledge of court procedures and collection processes is a plus.