Real Estate Transaction Coordinator

Position Overview 

We are seeking a highly organized, detail-oriented Real Estate Assistant to support a busy real estate professional/team. This independent contractor role is ideal for someone who thrives in a fast-paced environment and can manage multiple aspects of the listing and transaction process while delivering excellent service to clients and cooperating brokers. 

Scope of Services:

Listing Management 

• Prepare and manage MLS listings from start to finish 
• Coordinate property details, measurements, photos, and required documentation 
• Ensure accuracy and compliance with local MLS and New Mexico real estate regulations 
• Maintain listing timelines and ensure all deadlines are met 

Marketing 

• Create and implement marketing plans for listings 
• Coordinate professional photography, signage, and marketing materials 
• Draft property descriptions and marketing copy 
• Promote listings across MLS, social media, email campaigns, and other platforms 

Seller Communication 

• Provide regular updates to sellers regarding listing activity, showings, and market feedback 
• Maintain consistent communication to ensure a high level of client satisfaction 
• Relay feedback from showings and buyer brokers in a timely manner 

Transaction Coordination 

• Manage transactions from contract to closing 
• Track and ensure completion of all contractual deadlines and contingencies 
• Coordinate with title companies, lenders, inspectors, and other parties 
• Maintain organized transaction files and documentation 

Showing Coordination & Property Access 

• Schedule and manage showing requests 
• Provide property access to buyer brokers and their clients when needed 
• Ensure properties are secure before and after showings 
• Maintain a professional and courteous presence when interacting with agents and clients 

Buyer Support (Occasional) 

• Conduct buyer showings as needed on behalf of the team lead 
• Assist with pre-closing final walk-throughs 
• Provide feedback and updates to the team lead following showings 

Qualifications 

• Active New Mexico real estate license preferred
• Prior real estate or transaction coordination experience strongly preferred 
• Strong knowledge of MLS systems and NMAR Contracts
• Excellent organizational and time management skills 
• Strong written and verbal communication skills 
• Ability to work independently and manage multiple tasks simultaneously 
• Professional demeanor and strong attention to detail 
• Reliable transportation and familiarity with the local market 

Independent Contractor Terms 

• This is a 1099 independent contractor role; the contractor is responsible for their own taxes, insurance, and business expenses 
• Compensation (Negotiable)
• Contractor maintains control over how services are performed, while meeting agreed-upon deadlines and service expectations 
• Contractor provides their own tools, equipment, and resources unless otherwise agreed 
• No employee benefits are provided 

Work Style & Expectations 

• Flexible schedule with availability aligned to business needs, including occasional evenings/weekends 
• High level of responsiveness and reliability 
• Ability to work both independently and collaboratively with the team and vendors/partners 
• Commitment to professionalism, confidentiality, and client service 

Ideal Candidate 

This role is perfect for a self-motivated professional who enjoys managing the operational side of real estate while maintaining flexibility and independence. The ideal candidate is organized, proactive, and confident, handling both administrative tasks and occasional client-facing responsibilities.