What are the responsibilities and job description for the Operations Coordinator position at ABM US?
The Operations Coordinator position details below cover the general duties but may not include all duties. Duties are subject to change to meet office needs and deadlines but will generally fall into the categories below. The role of a coordinator is to fill in any needs to keep the office or project processes moving so we can meet our goals as a team between the Senior Manager of Operations, Operations Manager, Project Managers, Sales/Account Managers and Project/Operations Coordinators.
Responsibilities:
This role is based out of the ABM Cranberry Twp office and will not involve travel. There may be occasional requests to work a small amount of overtime by ABM’s payroll leaders as is necessary to hit deadlines in the event that a holiday affects a standard workday.
- Payroll entry. This is a data entry role utilizing submitted timesheets that are approved by managers. Hours are copied from the submitted timecards to the payroll system weekly. This process starts on the previous Friday of the payroll week and needs to be fully submitted/approved by 4p EST. This may include tracking vacation and overtime per employee.
- Safety and Technical Certification tracking. This duty includes moving certifications from emails to the proper folders within Sharepoint as well as distributing certifications to various office personnel upon request.
- PPE and General Office Items: Work with vendors to keep the branch common supplies stocked proactively including a few general field items.
- Employee Onboarding: Guide new hires through company-required online training and track progress. Track all PPE and initial equipment in employee folder.
- Office Reception and Shipping: Manage security door access including security photo badges and office access for vendors and other various business appointments. Outgoing shipping labels and shipping coordination as required.
- General Support: Organize and manage clerical tasks as assigned. Candidate should be experienced and independent in Microsoft Office programs with a focus on Excel, Word and Outlook. Typing skills are a must with attention to detail.
- Employee Expenses: Manage employee expense entry into software so managers can approve charges.